UNDP Jobs - 82141- Procurement Consultant - (Open to Nationals of Zim

Procurement Consultant - (Open to Nationals of Zimbabwe Only)

Location :

Harare, ZIMBABWE

Type of Contract :

Individual Contract

Starting Date :

07-Jan-2019

Application Deadline :

30-Nov-18 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

25 working day over two months

Languages Required :

English

Expected Duration of Assignment :

25 working days over two months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

United Nations Development Programme (UNDP) Zimbabwe has been engaging several organisations for supplying services and goods ranging from catering, entertainment, small print works (business and invitation cards) construction, office renovations, drugs, clinic and laboratory consumables, broadly referred to as recurring needs. The financial magnitude of the scope of services required over the preceding twelve months has mainly been within the decentralised threshold and most of the suppliers were therefore engaged directly by requesting units. Selection of suppliers was premised on either a supplier being part of the existing country office roster and/or satisfactory performances on prior engagements

From an analysis made by the Procurement unit on the decentralised procurement patterns, it has been observed that the selection of suppliers and the resultant awards have not been consistent. It was noted that new names were introduced at subsequent solicitation processes. While this, in itself, is an acceptable business practice, the rationale for the inclusion of such suppliers would ordinarily require due processes.

Guided by the above, the procurement unit would want to launch a call for an expression of interest to prospective service providers wishing to be included in the UNDP country office roster for the provision of the identified services and goods.

The process will be conducted through a formal Expression of Interest (EOI) which will specify the criteria for the selection of suppliers in specific areas of interest. The process will entail:

Engaging requesting units for the identification and confirmation of scope of demands;
Determining the scope of the areas to be covered in the call for expression of interest;
Identifying relevant evaluation criteria for each area;
Developing the solicitation document;
Launching the solicitation process;
Receiving and evaluating submissions;
Updating the country office roster;
Approval of roster by country office management;
Circulating roster to relevant parties.

Duties and Responsibilities

A Procurement Consultant is required to undertake the following tasks:

Receiving, opening, registering and evaluating of submissions from prospective service providers;
Preparing and completing the country office roster for recurrent needs;
Submission of a complete roster and facilitating its approval by country office management.

Deliverables:

Bid Opening Records duly signed by panel members
Evaluation Reports and first draft of country office roster for recurrent needs incorporating identified areas of demands;
Final Draft of complete country office roster for recurrent needs incorporating areas of demands;
Clearance and approval by management.

Competencies

Functional Competencies:

Basic research and analysis

Documents innovative strategies and new approaches.

Job Knowledge/Technical Expertise:

Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Demonstrates good knowledge of information technology and applies it in work assignments.

Client Orientation:

Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Responds to client needs promptly.

Promoting Accountability and Results-Based Management:

Gathering and disseminating information

Gathers and disseminates information on best practice in accountability and results-based management systems;
Prepares timely inputs to reports;
Maintains databases.

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education

University Degree in Business/Public Administration, Procurement/Logistics, Economics or related field;
A Master’s Degree will be an added advantage;
CIPS certification of minimum level 2 is desirable.

Experience

Minimum 5 years of relevant experience (BSc) or minimum 2 years for MSc at the national or international level in procurement management;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web-based management systems;
Knowledge of and familiarity with Zimbabwe supply market;
Knowledge and experience in reviewing and confirming statutory documents and other requirements for company registration in Zimbabwe.

Language Requirements

Proficiency in written and spoken English.

Application procedure
Applicants are requested to upload copies of:

Latest CV highlighting the relevant experience;
Updated P11 Form template of which can be downloaded from this website - http://www.sas.undp.org/Documents/P11_Personal_history_form.doc.
Please group all your documents (CV, P11, and certificates) into one (1) single PDF document as the system only allows to upload maximum one document. Incomplete applications will not be given consideration.

Applicants must reply to the mandatory questions asked by the system when submitting the application

Please note that only applicants who are short-listed will be contacted.

Evaluation criteria

The Consultant will be evaluated based on qualifications and the years of experience, as outlined in the qualifications/requirements section of the ToR. In addition, the Consultant will also be evaluated on the following methodology:

Technical Criteria weight: 70%;
Financial Criteria weight: 30%;
The award of the contract shall be made to the Consultant whose offer has been evaluated and determined as: Responsive/compliant/acceptable; and having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the Terms of Reference

“UNDP is committed to gender equality in its mandate and its staff, and equal opportunities for people with disabilities. Well qualified candidates, particularly women and people with disabilities are especially encouraged to apply”.