The United Nations Development Programme (UNDP) works in more than 170 countries and territories, helping to achieve the eradication of poverty and the reduction of inequalities and exclusion. We help countries develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

UNDP’s Nordic Representation Office (NRO) is located in Copenhagen with satellite offices in Norway and Sweden. It serves as a liaison and communication office, which works to share knowledge and raise awareness about UNDP’s mandate, work and results. NRO works both as a liaison office between UNDP’s headquarter in New York and the Nordic member states, and as a communication office, which focuses on reaching the public through the media, public events, presentations, field trips and cooperation with Nordic stakeholders, including civil society, private sector, and schools and research institutions. 

This position is placed within UNDP Nordic’s office in Stockholm Sweden. UNDP in Sweden works to strengthen the partnership between Sweden and UNDP and increase knowledge of the work of the UN and UNDP as well as global development, including the Global Goals for Sustainable Development. UNDP has a longstanding communications project in partnership Sida with a focus on communications activities in Sweden.

The consultant must be self-motivated, with the capacity to take initiatives and be results and solutions oriented. He/she must have a good sense of self-organisation, attention to detail and flexibility. With excellent communications skills, he/she should be able to work effectively under pressure and meet tight deadlines.

The consultant will perform the following tasks under the direct supervision of the UNDP Sweden Representative:

Provide operational and administrative support to a communications project funded by Sida to increase awareness and knowledge of multilateral development cooperation and international development, including the Global Goals for sustainable development. Specific duties and responsibilities:

• Provide operational support to project officers and strategic partners, hereunder arranging travel, venues, facilities and logistics necessary to carry out planned activities and events.
• Support the project with procurement of goods and services necessary to enable the strategic digital communications plan and execution of planned activities and events.
• Support and facilitate contract management by NRO’s Nordic office, hereunder contract initiations with vendors, contract amendments, purchase order agreements, monitoring and performing risk assessments. 
• Facilitate financial transactions under the programme budget, hereunder salary payments, invoice payments, VAT registration, travel subsistence payments and general expense reimbursements.
• Facilitate financial planning and oversight of the programme budget by NRO’s Nordic office, hereunder provide expense reports, projections, activity budgets and annual reporting.
• Respond to ad-hoc requests for additional support in the above-indicates areas.

Core Values and Ethics

• Demonstrates integrity and ethical standards;
• Demonstrates the ability to remain objective, neutral and independent vis-à-vis all parties involved;
• Demonstrates commitment to UNDP’s mission, vision and values by supporting corporate goals;
• Complies with UNDP’s rules, regulations and code of conduct;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Project Skills:

• Good knowledge and experience of UN/UNDP and international development;
• Ability to review a variety of data, identify patterns and problems, solution-orientation;
• Ability to plan, organize, implement and report on work;
• Good knowledge of public/business administration and operational support functions.
• Proven administrative and organisational skills within an office.

Personal Skills:

• A team player that shows flexibility
• Ability to take initiatives and work independently
• Positive, open and friendly

Technical Skills:

• Demonstrated ability in usage of Microsoft office suite; presentation software and data visualisation applications;
• Ability to operate and manage databases and web-platforms.

Education:

• University degree in Political Sciences, International Relations, Communications, Event Management or related field;

Experience:

• Relevant experience to the above listed scope of work and skills is required;
• Knowledge of the UN and international development is required;
• Knowledge or experience of corporate management functions within strategy, planning, reporting, accounting, procurement, communications, marketing and stakeholder relations is required; 
• Knowledge or experience in risk management and due diligence desired;
• Knowledge or experience in project management desired;
• Knowledge or experience of the Global Goals for sustainable development is desired.

Language Requirements:

• Fluency in oral and written English and Swedish is required.
• Working knowledge of other UN official languages is an advantage.

Other:

• Applicants should have Swedish Residency or Right to Work in the country.
   

APPLICATION SUBMISSION PROCEDURE

Submission of Application

Interested candidates must apply through the UNDP Job site as follows:

• Use the section for the cover letter (motivation letter) provided in the UNDP Job site;
• Upload a Curriculum Vitae to the UNDP Job site.

Please note that the site accepts only one uploaded document; the above documents should therefore be scanned in one file and uploaded to the online application as one document. Incomplete submission can be a ground for disqualification.

Evaluation Process

Applicants will be reviewed based on the required skills and experiences stated above. Applicants will be evaluated based on the cumulative analysis methodology (weighted scoring method). Please note that only shortlisted candidates will be contacted. The top 3-5 candidates after the desk review evaluation will be invited for interview.