UNDP Jobs - 82858- Driver and Building Clerk

Driver and Building Clerk

Location :

Prishtinë/Priština, Kosovo, UNSCR 1244 (1999)

Type of Contract :

Service Contract

Starting Date :

06-Feb-2019

Application Deadline :

23-Jan-19 (Midnight New York, USA)

Post Level :

SB-2

Duration of Initial Contract :

12 months with possibility of extension

Languages Required :

English

Expected Duration of Assignment :

12 months with possibility of extension

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and supervision of the Operations Manager and direct supervisor, performs duties as Driver and duties as Building Clerk.

In the role of Driver, the incumbent provides reliable and safe driving services ensuring high accuracy of work. Demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.

In the role of Building Clerk, the incumbent assists in maintaining and repairing of office equipment, furniture, electric, heating, water, sewage and ventilation system.

Duties and Responsibilities

Summary of Key Functions:

Provision of reliable and secure driving services
Proper use of vehicle
Day-to-day maintenance of the assigned vehicle
Availability of documents/ supplies for vehicles
Assists in maintaining and repairing of office equipment, furniture, electric, heating, water, sewage and ventilation system.
Assists in relocation of equipment and relocation space

-As a driver ensures provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required.
-Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
-Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
-Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.
-Ensures that all immediate actions required by rules and regulations are taken in case of any UNDP Kosovo Office vehicle involvement in accidents.

-As a Building Clerk ensures that properties are maintained in accordance with the instructions. As directed by Operations Manager and direct supervisor arrange maintenance and repairs of properties which are to be carried out expeditiously, economically and to an acceptable standard.
-Ensures that any relocation of equipment and space as directed by management are completed promptly and in an efficient manner.
-Ensures that generator and electric system is maintained both mechanically and electronically at any time, as well as office supplies (hygienic material, electric material etc.)

Impact of Results

The key results have an impact on the accurate, safe and timely execution of the CO services.

Competencies

Operational effectiveness:

Good knowledge of administrative driving rules and regulations;
Ability to organize and complete multiple tasks by establishing priorities for transport;
Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair;
Demonstrates excellent knowledge of security issues in relation to driving;
Demonstrate consistency in upholding and promoting the values of UNDP in actions and decisions, in line with the UN Code of Conduct;
Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work;
Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;

Core Competencies:

Demonstrate and safeguard ethics and integrity at work;
Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others;

Technical/Functional Competencies:

Good knowledge and practice of maintenance daily vehicle logs in accordance with the UN/UNDP rules;
Consistently approaches work with energy and with a positive, constructive attitude;
Remains calm, in control and good humored even under pressure;
Excellent interpersonal/communication skill.

Required Skills and Experience

Education:

Secondary Education.
Valid Driver’s license.
Vocational training is considered an asset.

Experience:

5 years’ work experience as a Driver /Building Clerk;
Knowledge of driving rules and regulations and skills in minor vehicle repairs;
Safe driving record is a distinct advantage;
Experience driving a 4X4 vehicles in rough terrain;
Previous work with State institutions and/or international organizations would be considered an asset;
Excellent knowledge of general maintenance processes and methods;
Basic understanding of electrical, hydraulic, carpentry techniques and methods of installation and other systems.

Language Requirements:

Fluency in Albanian and English.
Knowledge of Serbian language is an advantage.

Application Instructions:

Click on the "Apply now" button;
Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. You can type in, or paste your short Resume into the last box;
Upon completion of the first page, please hit "submit application" tab at the end of the page. On the next page, you will be asked to upload your Resume. Instead of uploading your Resume, please submit a fully completed and signed UNDP Personal History Form (P-11);
System will only allow one attachment. All docs (P11, academic qualifications/diploma) should be included as one attachment;
Without the completed and signed P11, your application may not be considered. The UNDP Personal History Form can be downloaded at this link: http://www.ks.undp.org/content/kosovo/en/home/operations/jobs/