UNDP Jobs - 84008- Developing a national Key Populations Monitoring a

Developing a national Key Populations Monitoring and Evaluation system

Location :

Harare, ZIMBABWE

Type of Contract :

Individual Contract

Starting Date :

01-May-2019

Application Deadline :

25-Mar-19 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

40 Days

Languages Required :

English

Expected Duration of Assignment :

40 Days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Purpose and Scope

The purpose of the Key Populations M&E system is to facilitate the tracking of progress towards Key Populations programmatic results and generation of strategic information to inform decision making by stakeholders at national, provincial and district levels.

Objectives

The objective of this consultancy is:

To define the data requirements and assign responsibilities for effective tracking of Key Populations programmatic implementation at national, provincial and district levels.
To define data management protocols and assign responsibilities for data collection, data flow, analysis and reporting by different Key Population stakeholders at national, provincial and district levels.
To define data feedback mechanisms and utilization for decision making among Key Populations stakeholders at national, provincial and district levels

Background

The national Monitoring and Evaluation system is coordinated by the National AIDS Council (NAC), which draws from the different M&E sub-systems that report on various aspects of the HIV response. It further leverages on the use of technology to enhance timely reporting and improve data management. To this end, Key Populations (KP) stakeholders will establish a common web-based database on core indicators for use. The KP M&E system will also enhance the production of M&E products and sharing of data to facilitate efficient and effective decision making at national, provincial and district levels.

The KP M&E system is expected to provide a robust approach for evaluation of Zimbabwe National extended HIV/AIDS Strategic Plan (ZNASP 111.) Critical surveys, evaluations and surveillance will be undertaken to measure outcomes and impact of the strategic framework.

All stakeholders will be anticipated to adopt and implement this KP M&E system, align their internal M&E systems to this framework, and be committed to reporting through the national systems outlined in the Extended ZNASP 111.

Duties and Responsibilities

The consultant will establish a Key Populations national Monitoring and Evaluation system for the KP implementing partners based on the 5 Guiding principle of a KPM&E system. The KP M&E system should be anchored on the overarching internationally agreed “three ones” principle in addressing the HIV and AIDS response, which emphasizes the need for having One M&E System for effective coordination. The implementation of the system shall be guided by the following principles: The consultant should ensure:

Harmonization and alignment - All Government agencies at national, provincial and district level as well as private, civil society organizations and faith based implementing organizations and partners to collaborate and attain Key Population M&E results in a harmonized and coordinated manner. This M&E system will therefore provide guidance to enable implementing organizations and supporting partners to harmonize their data and KP M&E processes and work collaboratively to facilitate an efficient and coordinated process of tracking, monitoring and evaluating of KP programmatic results.

Standardization of indicators and data collection - Key Populations indicators, data collection tools, and methods should be standardized to allow comparability of Key Populations programme outputs and outcomes across implementing partners and between Key population sectors.
Strategic dialogue and partnerships: Dialogue and strategic partnerships should be strengthened through various stakeholder fora at national, provincial and district levels to review progress in the Key Population programmatic implementation and assess the effectiveness of HIV programmes among Key populations.
Data demand and use: Data collected at all levels should be made available to national, provincial and district level for use in decision making and programming of HIV interventions.
Transparency, accountability and feedback: Information dissemination mechanisms should be utilized to promote transparency and enhance accountability at national, provincial and district levels, taking advantage of information technology to enhance efficiency. Some of these mechanisms will therefore include online and media channels.

The Consultant will:

Produce a work plan and timeline including outputs and timelines.
Produce an inception report on the national Key Populations M&E system
Produce a manual on Key Populations M&E system with guidance on how to manage the system
Make a presentation on the KP M&E system at a national KP stakeholders validation meeting organized by NAC.
Produce a robust national KP M&E that is user friendly to Key Populations implementing partners.
Produce a final report on completion of the work.

Expected Out/Deliverables;

Inception report on the national KP M&E system.
Presentation of the KP M&E system at a national KP stakeholders validation meeting organized by NAC and funded by Global Fund.
Manual on Key Populations M&E system with guidance on how to manage the system
Robust national KP M&E that is user friendly to KP implementing partners.
Comprehensive national KP M&E system report of the consultancy including recommendations on how to integrate implementing partners’ M&E systems into the national KP M&E system in Zimbabwe.

Reporting

The consultants will work under the overall supervision of the UNDP and Chief Executive Officer of NAC.

Travel:

Three 7 day missions to Zimbabwe is planned, at the inception meeting and development of the Key Populations M&E system.

All travel costs will be covered by UNDP according to its rules and regulations. Travel, payment of travel costs including tickets, lodging and terminal expenses will be agreed upon, between UNDP and the Individual Consultant, prior to travel and will be covered and paid by UNDP. The fare will always be “most direct, most economical” and any difference in price with the preferred route will be paid for by the expert.

Evaluation

Candidates will be evaluated using a combined scoring method with the qualifications and methodology weighted at 70% and the price offer weighted at 30%. Only candidates obtaining a minimum of 49% (out of 70%) points on the technical qualifications part will be considered for the Financial Evaluation.

Criteria for evaluation of qualifications and methodology (70 points maximum):

Relevance of education to the consultancy (10 points);
10 years experience in designing and developing a national Key Populations Monitoring and Evaluation system, (20 points)
Experience in developing and managing Key Populations Monitoring and Evaluation system. (15 points)
Experience in production of user manual for the Key Populations implementing partners (15 points);
The Candidate must provide evidence of having developed a Key Populations M&E system that they have been actively involved in the development and management of together with a description of their role. (10 points);

Criteria for financial evaluation (30 points maximum):

p = y (µ/z), where
p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated

Payment Method:

Payment: All-inclusive Daily Fee
The consultant will be paid as a daily rate (based on the number of days worked).
Payments will be based on the Certificate of Payments that will be submitted on a monthly basis;
Time Sheet will be attached and verified by the direct supervisor; and
Final tranche upon performance evaluation from the direct supervisor. Security: Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under https://trip.dss.un.org

All envisaged travel costs must be included in the financial proposal. In general, UNDP does not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel.

Application Submission Process:

Step 1: Interested individual consultants must include the following documents when submitting the applications in UNDP job shop (Please note that only 1 (one) file can be uploaded therefore please include all docs in one file):

Personal History Form (P11), indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references (the template can be downloaded from this link: http://sas.undp.org/Documents/P11_Personal_history_form.doc

Step 2: Submission of Financial Proposal

Applicants are instructed to upload their financial proposals using the Letter to UNDP Confirming Interest and Availability indicating an all-inclusive daily rate in USD using the financial proposal template available here: http://procurement-notices.undp.org/view_file.cfm?doc_id=45780.

The Candidate must provide a link to a website that they have been actively involved in the development and management of together with a description of their role.

The term ‘all-inclusive” implies that all costs (monthly professional fees, travel related expenses if applicable, communications, utilities, consumables, insurance, etc.) that could possibly be incurred by the Contractor are already factored into the financial proposal

ANNEX 1 - INDIVIDUAL CONSULTANT GENERAL TERMS AND CONDITIONS is provided here: http://www.undp.org/content/dam/undp/documents/procurement/documents/IC%20-%20General%20Conditions.pdf

Competencies

Corporate

Demonstrates integrity by modelling the NAC’s values and ethical standards.
Promotes the vision, mission, and strategic goals of NAC.
Displays cultural, gender, religion, race, nationality, age and Key Populations in their diversity.

Functional

Strong analytical, negotiation and communication skills, including ability to produce high quality practical advisory reports and knowledge products,
Professional and/or academic experience in one or more of the areas of international development, public health or related field.

Project and Resource Management

Ability to produce high quality outputs in a timely manner while understanding and anticipating the evolving client needs.
Strong organisational skills.
Ability to work independently, produce high quality outputs.

Communications and Advocacy

Strong ability to write clearly and convincingly, adapting style and content to different audiences and speak clearly and convincingly.
Strong analytical, research and writing skills with demonstrated ability to think strategically.
Strong inter-personal, negotiation and liaison skills.

Partnership building and team work

Excellent negotiating and networking skills.
Demonstrated flexibility to excel in a key Populations sensitive environment.

Required Skills and Experience

Education

The prospective consultant should have PhD in Public Health or Social Science/ Equivalent and with extensive monitoring and evaluation components.

Experience

The consultant should have proven minimum 5 years’ experience after establishing Key Populations M&E system of a similar set-up, size and scope.
Consultant/research team should have proven experience and expertise on Key Populations programme implementation.
Knowledge and experience of participatory assessment / development approaches for Key Populations in their diversity will be required.
Extensive experience in establishment of Key Populations M&E systems at national level.
At least one established national Key Populations M&E system in a developing country.
Similar assignment traceable through verification of an existing robust Key Populations M&E system
Ability to operationalize the 12 components of an M&E system;
Ability to review and improve existing Key Populations M&E systems;
Experience in working with a team of Key Populations professionals in their diversity eg MsM, Transgender, Female Sex Workers, People with Disabilities.

Language:

Fluency in written and spoken English is required for this consultancy.