UNDP Jobs - 84238- EMIS Assistant

EMIS Assistant

Location :

BOSNIA AND HERZEGOVINA

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

31-Mar-19 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

April 2019 – April 2020

Languages Required :

English

Expected Duration of Assignment :

Twelve (12) months - up to 250 working days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The GCF Funded Climate Change Mitigation Project “Scaling-up Investment in Low-Carbon Public Buildings” aims to overcome barriers to investment in low-carbon retrofits of public buildings by addressing country and sector-specific investment risks, as follows:

Output 1 will provide technical assistance (TA) to public and private sector stakeholders at municipal, cantonal, entity and national level in BiH to help address non-financial barriers, and to create conducive policies, regulations and capacities for implementation of the National Investment Framework for Low-Carbon Public Buildings.
Output 2 will facilitate implementation of the National Investment Framework for Low-Carbon Public Buildings, including the required investment support to improve risk-return profiles and to bring prospective low-carbon building projects to financial close.

Overall, the project will result in a direct reduction in greenhouse gas (GHG) emissions of 2,02 million tCO2e over the lifetime of the investments enabled, at a cost to the GCF of US$ 9/tCO2e. Within the Project, the EMIS – Energy Management Information System will be used in prioritization of the different investments by energy savings, energy related costs and by pay-back period, making it easier to prioritize between different investment opportunities. EMIS is a software application for the monitoring and analysis of energy consumption in public sector buildings and is an essential tool for systematic energy management.

It consists of web applications and databases that can be accessed via the Internet. Accessibility EMIS -in via the Internet provides easy entry of data which could be easily analyzed and printed in the form of graphs and reports. The main purpose of the system is dynamic monitoring of energy and water consumption in the facility. Input data include all data related to buildings; the general characteristics of the building; energy systems in the building; daily readings from the meter (remotely or manually entered) and the monthly bills for consumed energy and water. In order to better analysis and calculations of indicators of consumption were integrated and climate data. Based on the input data user shall take appropriate energy efficiency measures that result in energy and financial savings.

EMIS has been already developed (by UNDP Croatia) and widely used in Croatia, Serbia and Bosnia and Herzegovina.

EMIS Assistant will assist to Environmental Funds in FBiH and RS, energy associates, energy managers and other relevant stakeholders in day-to-day implementation of the EMIS in Bosnia and Herzegovina, especially in smooth collaboration with local implementing partners. During the performance of the tasks, the EMIS Assistant will also be dealing and interacting with the representatives of public facilities in BiH and assisting in introducing EMIS (Energy Management Information System) application to users, and/or other target audience after the specialized training.

Duties and Responsibilities

The EMIS Assistant shall perform the following tasks:

Task 1: Call operator - communication with energy associates, energy managers and other relevant stakeholders, simple troubleshooting of EMIS, data entry controlling, data processing and simple analysis.
Task 2: Collect and analyze data for the building stock register of municipalities.
Task 3: Preparing and entering relevant data into EMIS. EMIS Assistant is expected to create register of buildings in EMIS and populate the data-base on buildings i.e energy and water consumption (bills for water/electricity/fuel/heat), and other related data. Data import and verification in the Energy Management Information System - EMIS application. Assist in implementation of other activities of EMIS implementation.
Task 4: Undertaking administrative tasks, verifying information and responding to queries.
Task 5: Assistance in monitoring-verification-reporting mechanisms.
Task 6: Providing support to the organization and delivery of EMIS trainings for energy associates /energy managers /end-users on data collection and entering into EMIS.

Other various technical and administrative matters related to GCF Project Manager.

All of the above listed tasks shall be performed under the supervision of Project Manager in cooperation with other project staff.

Deliverables and timelines

The consultant is responsible for the following deliverables:

1 1. Report (min 1 pg.) on: 1) Communication with energy associates, energy managers and other relevant stakeholders; 2) Data on app. 30 buildings entered into EMIS in a required format; 3) Data on app. 600 bills (water/electricity/fuel/heat) entered into EMIS in a required format; 4) Organization and delivery of at least 2 trainings in engagement period for energy associates /energy managers /end-users on data collection and entering into EMIS - 15 May 2019;

2 2. Report (min 1 pg.) on: 1) Communication with energy associates, energy managers and other relevant stakeholders; 2) Data on app. 30 buildings entered into EMIS in a required format; 3) Data on app. 600 bills (water/electricity/fuel/heat) entered into EMIS in a required format.
4) Assistance in monitoring-verification-reporting mechanisms ;5) Organization and delivery of at least 2 trainings in engagement period for energy associates /energy managers /end-users on data collection and entering into EMIS - 30 June 2019;

3 3. Report (min 1 pg.) on: 1) Communication with energy associates, energy managers and other relevant stakeholders; 2) Data on app. 40 buildings entered into EMIS in a required format; 3) Data on app. 1000 bills (water/electricity/fuel/heat) entered into EMIS in a required format - 15 August 2019;

4 4. Report (min 1 pg.) on: 1) Communication with energy associates, energy managers and other relevant stakeholders; 2) Data on app. 30 buildings entered into EMIS in a required format; 3) Data on app. 800 bills (water/electricity/fuel/heat) entered into EMIS in a required format.
4) Organization and delivery of at least 1 training in engagement period for energy associates /energy managers /end-users on data collection and entering into EMIS - 30 September 2019;

5 5. Report (min 1 pg.) on: 1) Communication with energy associates, energy managers and other relevant stakeholders; 2) Data on app. 30 buildings entered into EMIS in a required format; 3) Data on app. 600 bills (water/electricity/fuel/heat) entered into EMIS in a required format.
4) Provided support to the organization and delivery of at least 2 trainings in engagement period for energy associates /energy managers /end-users on data collection and entering into EMIS - 15 November 2019;

6 6. Report (min 1 pg.) on: 1) Communication with energy associates, energy managers and other relevant stakeholders; 2) Data on app. 30 buildings entered into EMIS in a required format; 3) Data on app. 600 bills (water/electricity/fuel/heat) entered into EMIS in a required format.
4) Provided support to the organization and delivery of at least 2 trainings in engagement period for energy associates /energy managers /end-users on data collection and entering into EMIS - 31 December 2019;

7 7. Report (min 1 pg.) on: 1) Communication with energy associates, energy managers and other relevant stakeholders; 2) Data on app. 30 buildings entered into EMIS in a required format; 3) Data on app. 800 bills (water/electricity/fuel/heat) entered into EMIS in a required format.
4) Provided support to the organization and delivery of at least 1 training in engagement period for energy associates /energy managers /end-users on data collection and entering into EMIS - 15 February 2020;

8 8. Report (min 1 pg.) on: 1) Communication with energy associates, energy managers and other relevant stakeholders; 2) Data on app. 30 buildings entered into EMIS in a required format; 3) Data on app. 600 bills (water/electricity/fuel/heat) entered into EMIS in a required format.
4) Provided support to the organization and delivery of at least 2 trainings in engagement period for energy associates /energy managers /end-users on data collection and entering into EMIS - 1 APril 2020;

9. Submission of the Final Report (min 4 pgs.) covering all activities in engagement period - 1 April 2020;

All of the above listed tasks shall be performed under the supervision of GCF Project Manager.

Competencies

Corporate competencies:

Demonstrates commitment to UNDP’s mission, vision and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Facilitating and encouraging open communication in the team, communicating effectively;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Informed and transparent decision-making;

Functional competencies:

Strong interpersonal skills, communication and diplomatic skills, ability to work in a team;
Openness to change and ability to receive/integrate feedback;
Ability to work under pressure and stressful situations;
Strong analytical, reporting and writing abilities;

Required Skills and Experience

Academic Qualifications/Education:

University Degree in Technical Sciences or Economics (mechanical engineer, architect, civil engineer, electro engineer, economist) or other relevant field.

Experience:

At least 1 year of experience providing technical and logistical support in implementing projects;
Good knowledge of national and international standards related to energy efficiency legislation (EU and Bosnia and Herzegovina);
Good knowledge in energy efficiency and energy management;

Languages Requirements:

Good written and verbal command of the Local languages and English language;

Other Requirements:

Good knowledge of EMIS (Energy Management Information System) application;
Familiarity with energy terminology;
Familiarity with energy metering and invoicing;
Knowledge of MS Word, Excel and email communication software;
Excellent written and verbal communication skills as well as drafting skills;
Strong organizational skills, ability to track and juggle multiple tasks;
Familiarity with UN system and UNDP rules and procedures is an advantage.

Only candidates obtaining a minimum of 49 point would be considered for the Financial Evaluation.

Technical criteria:

Rating based on Qualifications - Weight: 40%, Maximum points: 40;
Knowledge of relevant policies/documents/or other specific criteria and other requirements - Weight: 30%, Maximum points: 30;
Submitted methodology - Weight: 30%, Maximum points: 30;

Financial criteria: Weight: 30%, Maximum points: 30

Long/Shortlisting Criteria:

Relevant Education - max 20 points (15 points allocated for BA/BSc degree; + 2.5 points for MSc/MA; + 5 points for PhD);
Relevant professional experience - max 40 points;
Prior work experience with UNDP/UN Agencies - max 20 points;
Knowledge of English - max 20 points - will be assessed on the basis of methodology submitted.

EVALUATION

Individual consultants will be evaluated based on the following methodology:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight-70%
* Financial Criteria weight- 30%

Applicants are required to submit an application including:

1. Proposal:

Explaining why they are the most suitable for the work;
Provide a brief methodology on how they will approach and conduct the work.

2. Completed and signed the Offeror’s template Confirming Interest and Availability (please follow the link: https://popp.undp.org/_layouts/15/WopiFrame.aspx?sourcedoc=/UNDP_POPP_DOCUMENT_LIBRARY/Public/PSU_%20Individual%20Contract_Offerors%20Letter%20to%20UNDP%20Confirming%20Interest%20and%20Availability.docx&action=default);

3. Latest personal CV, including past experience from similar projects, and email, telephone and any other contact details for references;

4. Financial proposal which will separately specify professional fee, indicating number of anticipated working days, travel costs (air-ticket or use of private vehicle), living allowance, and all other applicable costs.

Please scan all above mentioned documents and upload as one attachment only online through this website.

Note:

For an assignment requiring travel, consultants of 65 years or more require full medical examination and statement of fitness to work to engage in the consultancy.
Due to large number of potential applicants, only competitively selected candidates will be contacted for remaining steps of the service procurement process.