UNDP Jobs - 85341- Operations Assistant, UNDP-UNV Talent Programme fo

Operations Assistant, UNDP-UNV Talent Programme for Young Professionals with Disabilities, Kramatorsk, Ukraine

Location :

Kramatorsk, UKRAINE

Type of Contract :

UNV

Starting Date :

Application Deadline :

22-May-19 (Midnight New York, USA)

Post Level :

UNV

Duration of Initial Contract :

12 months

Languages Required :

English Russian

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers.In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities.In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.

This Talent Programme for Young Professionals with Disabilities is designed to train young persons with disabilities in a UNDP office to develop their capacities and eventually promote their inclusion into the workforce of the international development sector. The programme also aspires to build a solid pipeline of highly qualified professionals with disabilities who can contribute to the achievement of the Sustainable Development Goals (SDGs) at local, national and global levels. Initially the programme will recruit young professionals with disabilities for 12-months assignments in UNDP country, regional or headquarters offices. Participants will gain hands-on experiences and grow their professional expertise in the thematic areas related to the SDGs, multilateral development cooperation, as well as programme and operations management. They will also build their leadership skills and develop capacities in their field of expertise.

Duties and Responsibilities

Within the delegated authority and under the supervision of Field Operations Manager or his/her designated mandated representative(s) the UNV Operations Assistant will works in close collaboration with the Operations staff in Programme Office Management Team of RPP, Kramatorsk to ensure consistent service delivery and undertakes the following tasks:

Ensures maintenance of registry system and provides registry services through:

Maintenance of the office digitalized filing system and records management in accordance with the UNDP Global Filing System and UNDP Standard Operating Procedures (SOPs);
Maintenance of electronic and hardcopy archives, making sure files are properly stored and
accessible; safe keeping of documents;
Provision of photocopies of material from the confidential registry files, as requested; Assistance in the collection of reference and background material from registry files;
Provision of inputs and updates to CO database;
Receipt, registration, coding and forwarding of incoming faxes, letters and other correspondence to proper department/unit/officer when backstopping Common Premises Assistant;
Registration and dispatch of the outgoing communications when backstopping Common
Premises Assistant.

Ensures provision of basic administrative support services to Operations Unit, through:

Acceptance and verification of initial financial documents;
Creation of vouchers and entering information in the Finance module at Sharepoint;
Processing of invoices for mobile communications, collection and consolidation of the information about staff private and business calls monthly;
Processing of incoming calls when required;
Maintenance of RPP Attendance Records and backstopping RPP Leave Monitors when needed;
Provide logistical support to organization of travel, events etc. as required;
Preparation of routine draft correspondence, faxes, memoranda and reports;
Extract, input, copy, scan and file data from various sources;
Collect background information documents, as necessary.

Provides support to knowledge building and knowledge sharing in the RPP, through:

Participation in the training for the operations/programme staff on operations matters.
Contributions to knowledge networks and communities of practice.
Any other related tasks as may be required or assigned by the supervisor.

Furthermore, participants in the Talent Programme are required to:

Strengthen their knowledge on the SDGs and the United Nations Development System;
Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
Contribute articles/write-ups on field experiences and submit them for UNDP and UNV publications/websites, newsletters, press releases, etc.;
Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Furthermore, UN Volunteers are required to:

Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
Be acquainted with and build on traditional and/or local forms of volunteerism in the host country- Provide annual and end of assignment reports on UN Volunteer actions, results and opportunities using UNV’s Volunteer Reporting Application Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
Assist with the UNV Buddy Programme for newly-arrived UN Volunteers Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Outputs:

Daily support to Programme Office Management Team is provided in timely and quality manner;
UNDP procedures, rules and regulations applied in the office operations;
Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment;
A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.
The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counter-parts, including Implementing Partners (IPs);
Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment
A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

Competencies

Competencies & Values:

Accountability;
Adaptability and Flexibility;
Commitment and Motivation;
Commitment to Continuous Learning;
Ethics and Values;
Managing Performance;
Planning and Organizing;
Professionalism;
Respect for Diversity;
Self-Management;
Working in Teams.

Required Skills and Experience

Education:

Hold a Bachelor or Master level, degree or be enrolled in a university degree at Bachelor or Master level in Social Sciences or a related field.

Required experience 1 months.

Area of Expertise:

Administration and administrative assistance Mandatory.

Area of Expertise Requirement:

Accuracy and professionalism in document production and editing;
Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment.

Language Skills:

Ukrainian (Mandatory), Level – Fluent;
AND - English (Mandatory), Level - Working Knowledge;
AND - Russian (Mandatory), Level - Working Knowledge.

Need Driving Licence - No.

Application procedure:

Not yet registered in the UNV Talent Pool? First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

Already registered in the UNV Talent Pool? First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

This is a national UN Volunteer assignment, therefore only nationals of Ukraine and legal residents with a residency permit, the status of refugee or with the status of being stateless are eligible to apply.

For full and detailed vacancy notice please access:

https://www.unv.org/special-calls/operations-assistant

Disclaimer

United Nations Volunteers is an equal opportunity programme which welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, nationality and culture.