Background

Purpose – provides HR services, interprets and applies HR policies, rules and regulations, implements HR procedures and finds solutions to HR issues.

Reporting structure and partners – reports directly to Operations Manager; supervises HR Associate/Assistant; collaborates with Programme, Operations and project teams in the CO, UN Agencies in the country and UNDP HQ staff.

Under the overall guidance and direct supervision of the Operations Manager, the HR Analyst ensures effective delivery of HR services.  He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.  The HR Analyst will manage the strategic HR planning and management functions and serve as Learning Manager.  He/she will lead and support the strategic learning activities with a focus to enable the CO staff to develop skills in the areas of innovation, ICT and communications.

The HR Analyst works in close collaboration with the Programme, Operations and project teams in the CO, UN Agencies in the country and UNDP HQ staff ensuring successful CO performance in HR management.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.

Duties and Responsibilities

Ensures implementation of HR strategies and policies focusing on achievement of the following results through:

• Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, analysis of parameters in support of proper design and functioning of the HR management system.
• CO HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management.
• Analysis and elaboration of proposals on the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.

Ensures effective human resources management focusing on achievement of the following results through:

• Management of recruitment processes including job descriptions, vacancy announcement, screening of candidates, organization and participation in the interview panels, leading the implementation of e-Recruit.
• Preliminary review of submissions to the Compliance Review Panel/Board.
• Management of contracts in and outside Atlas. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
• Management of International staff entitlements and position funding delegated to the HR Unit.
• Development and management of rosters.

Ensures proper staff performance management and career development focusing on achievement of the following results through:

• Analysis of requirements and elaboration of the protocol for performance appraisal process, facilitation of the process.
• Act as the Learning Manager for the CO.
• Lead and support strategic learning activities to develop capacity of staff in the areas of ICT, innovation and communication.
• Elaboration of proposals on and implementation of strategic staffing policies in line with career development.

Ensures conduct of UN and UNDP-related surveys focusing on achievement of the following results:

• Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the supervisor.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the organization and conduct of training for operations/ programme staff on HR issues.
• Synthesis of lessons learned and best practices in HR.
• Sound contributions to knowledge networks and communities of practice.

Competencies

Required Skills and Experience

Education:

• Master’s or Bachelors’ degree or equivalent in HR, Business Administration, Public Administration or related field.

Experience:

• Minimum 2 years with Masters’ degree or 4 years with Bachelor’s, of relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational systems.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web-based management systems.

Language Requirements:

• Fluency in English and Pidgin.