Jobs - 91685- Human Resources Assistant

Human Resources Assistant

Location :

Bangkok, THAILAND

Type of Contract :

Service Contract

Starting Date :

01-Jul-2020

Application Deadline :

28-May-20 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

One year with possibility of renewal subject to funding availability and satisfactory performance

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The United Nations Office on Drugs and Crime (UNODC) provides technical assistance related to combating transnational organized crime, including on trafficking in persons and smuggling of migrants, to requesting Member States. This assistance also supports States strengthening criminal justice systems and to ratify and successfully implement international conventions and protocols, in compliance with the rule of law and human rights.

The UNODC Regional Office for Southeast Asia and the Pacific’s (ROSEAP) Regional Programme outlines the proposed scope and focus of UNODC work in the region for the years to come. It provides a framework for delivering a coherent programme of work to: (i) give clear focus to supporting Member States and regional partners in achieving priority crime and drug outcomes; and (ii) increase the responsiveness, efficiency and effectiveness of UNODC support to the region.

The Regional Programme focuses primarily on crime and drug challenges that are best addressed through coordinated cross-border and intra-regional cooperation. There are five Sub-Programmes under the Regional Programme:

Transnational organized crime
Anti-Corruption
Terrorism Prevention
Criminal Justice Systems
Drugs and Health, and Alternative Development

Duties and Responsibilities

Under the direct supervision of the Operations Manager, the overall guidance of the Deputy Regional Representative, and within the delegated authority, the Human Resources Assistant will have the following duties:

Recruitment-Selection-Placement:

Draft Terms of Reference for local and international staff, consultants and interns;
Liaise with UNODC Headquarters and local implementation partners (e.g. UNDP Country Offices) to ensure appropriate classification, grading and advertisement of posts;
Liaise with UNDP Offices for the advertisement of all locally-recruited UNODC posts in the assigned units;
Create long lists of applicants for review by hiring managers, in cooperation with UNDP Country Offices as appropriate;
Contact pre-selected applicants and arrange appointments for written tests and interviews;
Draft interview reports for local and international staff recruitments;
Facilitate the onboarding of new UNODC staff in the assigned units and liaise, to that aim, with other Headquarters’ Sections and UNODC Programme Offices in the region as appropriate.

Administration of entitlements:

Review and process requests for entitlements and claims (paper and online);
Monitor and maintain up to date data in Field Office Staff Information (FOSI) system for staff members in the assigned units;
Monitor the contractual status of all staff members in the assigned units and initiate timely action for reviews/renewals;
Monitor the status of entitlements and benefits of staff members and initiate timely action for their review;
Advise and assist with other actions related to staff members' entitlements, such as education grant and rental subsidy, in liaison with UNODC Headquarters.

Training and Staff Development:

Monitor reporting cycles for all UNODC staff in the assigned units and, in liaison with relevant line mangers, ensure adherence to the ePAS and other relevant UN reporting systems;
Monitor and ensure compliance by all UNODC staff in region with regards to mandatory training, including the filing of certificates of completion/attendance;
Maintain up to date calendar/inventory of available training material and courses and, in consultation with relevant line mangers, make them available to staff;
Maintain a register of training undertaken in the staff files and undertake periodic training needs analysis.

General:

Assist with exit procedures of separating staff members and assist them with clearance and separation formalities;
Undertake research on a range of HR-related issues and assist in the preparation of notes/reports;
Provide general office support services: process, draft, edit, proofread and finalize for signature/approval a variety of correspondence and other communications; set up and maintain files/records (electronic and paper); schedule appointments/meetings, monitor deadlines etc.;
Train and provide guidance to new staff and/or to peers and colleagues on human resource procedures and practices;
Perform other work-related duties as required.

Competencies

Professionalism: Knowledge of general principles applicable to the management of human resources, including within an international setting. Ability to work well with figures, and to undertake basic research and gather information from standard sources to form an opinion/advice. Demonstrated ability to handle confidential and personal information; Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Required Skills and Experience

Education:

Completion of high school education or equivalent. University Degree in Liberal Arts, Public Administration, Business Administration or Economics are desirable, but not a requirement.

Work Experience:

Minimum of five (5) years (for secondary school graduates) or two (2) years (for bachelor’s degree holders) of relevant work in human resources or in consultant services procurement is required. Working experience at the UN is an advantage. Knowledge of UN rules and regulations is a distinct advantage, as is working knowledge of the enterprise resource management system “Umoja”.

Languages:

Fluency in both spoken and written English and Thai is required.

Other Desirable Skills:

Proficiency in MS Word, Excel, Power Point, Access and web browsers.

HOW TO APPLY:

Interested applicants should submit the following documents:

(a) Letter of interest clearly stating suitability for the position;

(b) UN Personal History Form and detailed curriculum vitae based on the criteria stated above.

UN Personal History Form can be downloaded from http://www.unodc.org/southeastasiaandpacific/en/who-we-are/job-opportunities.html

Please submit the application by e-mail to: unodc-roseaprecruitment@un.org

Application deadline 28 May 2020

Note: (a) Please clearly indicate the position you are applying for in the subject line of the email.

(b) Failure to submit supporting documents as specified in the advertisement will result in an incomplete application. Applicants who submit incomplete applications will NOT be considered.

Due to the high volume of applications, only pre-selected candidates will be contacted.