Background

This position is in the Office for the Coordination of Humanitarian Affairs (OCHA) in Gaziantep - Turkey. OCHA Syria in Turkey office serve as a hub to Whole of Syria crisis operation with 30 staff for country office and 14 staff for country based pooled fund (Syria Cross-border Humanitarian Fund - SCHF).

The main office is based in Gaziantep and there is a small Liaison Office in Ankara (4 staff).

Under the overall guidance and supervision of the Deputy Manager of Finance Unit in SCHF, the Humanitarian Finance Officer provides the overall administration and execution of varied and inter-related operational and  financial activities in one of the largest country based pooled fund which managed over US$100 per year over the last two years, ensuring high quality, accuracy and accountability of the work performed. The Humanitarian Finance Officer promotes a client, quality and results-oriented approach. The Humanitarian Finance Officer works in close collaboration with the Operations, Programme staff in the Humanitarian Financing Unit which hosts the SCHF, other staff in other OCHA units and in other UN agencies staff to exchange information and ensure consistent service delivery.

Please note that applicants applying for UNOCHA Local Fixed Term positions must be a Turkish Citizens.

Only candidates holding Turkish Nationality and who meet the recruitment qualifications in terms of education, experience and language skills as advertised through the Job Description, should apply online and submit one application through a letter of interest accompanied by an informative but concise CV in English indicating the reference code of the post and UN Personal History Form (P11).

Only short-listed candidates will be contacted. Qualified female candidates are encouraged to apply.

Visit www.unocha.org for additional information on UNOCHA.

Duties and Responsibilities

Under the overall supervision of the Head of SCHF unit and under the day-to-day guidance of the Deputy Head of   of the Finance section of the SCHF, the Humanitarian Financing Officer is expected to perform the following tasks:

1.  Administration and implementation of program and operational financial services

• Review and verify financial transactions/activities/documentation for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions with CBPFs Global guidelines, SCHF Operational Manual, UN rules and regulations, policies and recording and reporting systems. Certify transactions for accuracy and propriety prior to submission to the supervisor for approval and/or action;
• Analyze/interpret the financial rules and regulations, as well as established policies and procedures, and provide advice and recommend solutions to a wide range of financial/programmatic issues to partners’
• Prepare/Review drafts for Grant Agreements including, Capacity Assessment and Due Diligence reviews’
• Plan and oversee the collection and preparation of financial, spot-check and audit reports for review and contribute to the financial analysis;
• Monitor and implement an effective and proper functioning of the financial management system and the related assurance activities;’
• Manage the financial business processes mapping and elaboration of the content of internal Standard Operating Procedures in admin/finance, in consultation with the supervisor’
• Monitor the financial status and implement control mechanisms of projects and keep stakeholders and clients informed for timely actions/decisions. Review status reports for quality control and follows the development of action plans and the implementation of recommendations;
• Participate in the financial analysis of sectors of intervention and partners’ capacity absorption and  recommend and/or implement recommendation to ensure an cost efficient management of the fund’s resources,  in consultation with the office management;
• Follow-up and/or take action on financial spot-check and audit recommendations to ensure implementation of corrective actions. Assist in reviewing the audit reports on partner executed projects.

2. Support HFU Unit in the review and administration of projects

• Collect, verify and present thoroughly researched information and data for use in the planning of allocation amounts and the formulation of program work plans, allocation papers, implementation arrangements and execution modalities;
• Input/review data in GMS for new projects and monitor status. Keep stakeholders and clients informed for timely action and/or decisions;
• Collect and prepare data from donor contribution tracking system on regular basis and contributes to developing presentation to the SCHF Advisory Board;
• Provide information/guidance to the implementing partners on routine implementation of projects. Keep track of the appropriate and timely use of financial resources;
• Verify accuracy of Reports as applicable. Take appropriate action to ensure accuracy and timely delivery of information.
• Provide information for the audit of projects, preparation of task order, and follow-up on implementation of audit of projects.
• Implementation of control mechanisms for projects through monitoring budgets preparation
• Prepare of accurate and timely mandated narrative/financial report review and submission to headquarters and other stakeholders, including the HFU’s management;
• Review and prepare No Cost Extensions for Partner Projects and other Revision Requests in consultation with the relevant Team Members and/or other relevant Stakeholders’
• Follow up on NCE and Revision Requests.
• keep systematic and readily available electronic and physical files for all projects funded by the HFU, as well as other key documentation and correspondence related with the operation of the Fund.
• Support the Fund Manager in assurance and compliance related activities;
• Produce of Information Products and working closely with the IMU unit in the production of info graphs, reports, briefing packs and any other publications.
• Perform other duties as required by the Fund Manager and HFU team

3. Facilitation of knowledge building and knowledge sharing

• Contribute to training initiatives on financial processes by conducting training and/or organizing training events and activities’
• Capture, synthesize and/or codify lessons learned and best practices in financial management and services;
• Disseminate to clients and stakeholders as appropriate to build capacity and knowledge. Design and/or introduce innovations in financial business operational practices and management.

Competencies

Required Skills and Experience

“ A letter of interest, a UN Personal History Form (P11) filled in English, and a CV must be attached as one document to the application.”

Qualified women candidates are encouraged to apply.

The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that;

• human rights and gender equality is prioritized as an ethical principle within all actions;
• activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
• differentiated needs of women and men are considered;
• inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is create;
• necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.