Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. 

In Ukraine UN Women works with the government, parliament and civil society to advance gender equality through the implementation of the national and international commitments on gender equality and women’s human rights. The work of UN Women Ukraine is guided by the following strategic goals: elimination of violence against women and girls; implementation of the women, peace and security agenda; and gender responsive governance. UN Women collaborates closely with the UN Country Team to integrate women’s rights and gender equality in all spheres of the UN’s work in Ukraine.

The project “Advancing Gender Equality and Women’s Empowerment through Decentralisation Reform of Ukraine” goal is to achieve transformative results for gender equality and women’s empowerment through decentralisation reform in Ukraine. The project provides policy, technical and capacity-building support to the national mechanism on gender equality, the Ministry Communities and Territories Development of Ukraine, pilot regional state administrations and local self-governments in Chernivtsi, Kherson, Sumy and Volyn regions, to strengthen the implementation of the national government policy commitments and programs that advance gender equality and women’s empowerment at national, regional and local levels. The project provides support on strengthening capacity of relevant national authorities (duty bearers) on provision of gender sensitive response to the COVID-19 pandemic and its socio-economic consequences based on data and evidences.

The project supports diverse women’s groups and civil society organisations to enhance their equitable participation in decision-making about decentralized governance and service delivery and to demand accountability for gender equality commitments. The project also supports mobilization and empowerment to vulnerable groups of women to meaningfully participate in influencing the COVID-19 response and recovery. The project will contribute to raising awareness about gender impact of the COVID-19 and recognition of women’s contribution to the pandemic response. The project has a strong focus on human rights and builds on the principles of the UN Human Rights-based Approach.

Under the overall guidance and supervision of the Project Specialist, Programme Associate contributes to the effective implementation of UN Women project in Kyiv and four pilot regions (Chernivtsi, Kherson, Sumy and Volyn). The Programme Associate supports the project by performing a variety of administrative, finance and communications processes ensuring high quality and accuracy of work. S/he promotes a client, quality and results-oriented approach.

The Programme Associate works in close collaboration with the programme and projects staff and the Operations team to ensure consistent service delivery.

Impact of results:

The key results have an impact on the efficiency of the project.  Timely delivery of services and accurate presentation of information strengthens the capacity of the office and promotes the image of UN Women.

Duties and Responsibilities

Summary of key functions:

1. Provision of administrative and logistical support
2. Support with financial management of the project
3. Provision of communication assistance
4. Support to knowledge building and knowledge sharing

?Provision of administrative and logistical support

• Contribute to the project annual work plans and reports in a timely and quality manner based on the requirements of UN Women and donor(s);
• Participate in data collection, analysis and maintenance of project-related data and files, including by maintaining accurate electronic and paper-based information and records systems, and participating in project activities (meetings, roundtables, conferences, etc.) including preparation, implementation and follow up actions, such as taking notes and preparing minutes, as required;
• Assure smooth operations of the project by following established UN Women operational rules and procedures, including preparation of supporting documentation for contracts and payments, facilitating tenders and recruitment of experts and consultants, participating in selection processes as required, preparing documentation required for recruitment and contract extensions, and other administrative actions, and assist in the process of procurement and delivery of project goods and services;
• Ensure that travel arrangements and authorizations, mission requests, passport and visa requests and extensions, flight bookings and all other matters related to travel of international and national project staff inside and outside Ukraine are properly and timely authorized and processed;
• Perform administrative support functions, including maintaining personnel records, procurement and contracting processes, keeping inventory and management of office supplies, purchase of office equipment and furniture as required, etc.;
• Handle project telephone enquiries and correspondence, including drafting and translating project-related correspondence as required, and maintaining a database of contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, beneficiaries, partners, etc.;
• Frequent travel to pilot regions will be required;
• Perform other duties as assigned by the Project Specialist.

Support with financial management of the project

• Provide day-to-day support to the project’s financial operations in accordance with UN Women rules and regulations and relevant standard operating procedures (SOPs), including preparation of the project’s budget and budget revisions, requests for payments and maintaining necessary budgetary controls and records;
• Ensure timely payment requests and payments to consultants, subcontractors and service providers in accordance with established payment schedules and within the limits of the project budget, including by creating requisitions in Atlas and registering receipts in Atlas;
• Monitor expenditures and prepare accurate financial reports and forecasts, and undertake basic financial analysis (i.e. budget variance) to support project information needs;
• Ensure the proper closing of accounts at the end of each financial year and the preparation of all financial reports required in accordance with established UN Women financial rules and regulations;
• Assist project management in preparation/revision of Project Implementation Plan.

Provision of communication assistance

• Review press and publications for articles of interest to project and circulate them to project staff;
• Contribute to the development of project promotion and information materials, including web-based platforms, leaflets, brochures and newsletters, etc., and liaise with relevant communication staff of participating UN agencies, as required.

Support to knowledge building and knowledge sharing

• Provision of necessary administrative support for effective knowledge management and sharing within the Unit;
• Facilitation/conduction of  trainings for the operations/projects staff on administration;
• Providing of sound contribution to knowledge networks and communities of practice.

Measurable outputs of the work assignment:

• Full and appropriate use of UN Women Financial Operational Policies and Procedures and Standard Operating Procedures during implementation of the Project;
• High-quality organizational and logistical support provided to project activities and events in timely manner;
• Project recruitment and procurement processes are properly organized, and project records are kept in order;
• Project budget is properly maintained with necessary budgetary controls and records;

PERFORMANCE INDICATORS FOR EVALUATION OF RESULTS:

• Quality of work;
• Relations with colleagues and ability to be an effective team player;
• Initiative;
• Technical Skills;
• Knowledge of required procedures;
• Communication and listening skills.

Competencies

Core Values

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies

• Awareness and Sensitivity Regarding Human Rights based Approach and Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

FUNCTIONAL COMPETENCIES

• Basic research and analytical skills;
• Results-Based Approach;
• Strong communication skills;
• Client orientation and quality assurance;
• Strong interpersonal skills and ability to work effectively with minimum or no supervision as well as part of a team;
• High level of creativity and excellent writing skills;
• Ability to identify problems and proposes solutions.
• Strong organizational and time management skills;
• Self-development, initiative-taking;
• Manage conflict;
• Mature judgment combined with a proactive, energetic approach to problem solving
• Ability to work under continuous pressure and meet tight deadlines;

Required Skills and Experience

The UN Women Ukraine is committed to workforce diversity. Women and men with disabilities, other ethnic or religious minorities, persons living with HIV, IDPs, refugees legally entitled to work in Ukraine, are particularly encouraged to apply.

UN Women Personal History Form (P11) must be completed and attached as part of the online application - https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558