Knowledge Management & Gender Specialist

Location : Suva, FIJI
Application Deadline :07-May-13 (Midnight New York, USA)
Additional Category :Gender Equality
Type of Contract :FTA International
Post Level :P-3
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :1 year
Expected Duration of Assignment :Renewable subject to performance and availability of funds.


The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. In the Pacific region, UNDP works in 15 countries through its offices based in Fiji, Samoa, Papua New Guinea and a sub-office in the Solomon Islands.
The UNDP Pacific Centre in Suva is part of UNDP’s Asia Pacific Regional Centre. It provides technical support to the UNDP offices in the Pacific as well as implementing a range of regional activities in support of the Pacific Plan. It has a strong commitment to efficient and effective delivery with a focus on results that will have a positive impact on economic and social development in the region. The Pacific Centre has four practice teams: Crisis Prevention and Recovery; Democratic Governance; Poverty Alleviation and MDGs Achievement; and the Pacific Financial Inclusion Programme. A human-rights based approach encompassing gender mainstreaming is central to all programmes undertaken by the Centre, which also has a strong focus on knowledge management.
The Pacific Centre advocates for nationally owned solutions and helps ensure their effectiveness, bringing governments, civil society organisations and donors together to coordinate their efforts. It specifically advocates for the protection of human rights and promotes the role of women in development. Services include strategic policy advice, programme development and technical backstopping, capacity development and training, and knowledge services. Several regional programmes undertake trans-national research, pilot initiatives and advocacy relevant to the MDGs, from pro-poor macro-economic and human development policies, to democratic governance, gender equality and crisis prevention.
Under the overall supervision of the Pacific Centre Manager, and the guidance of the Gender Practice Leader in Bangkok the incumbent will fulfill a dual function of coordinating the gender equality work and knowledge management activities of the Pacific Centre. This will include assisting with strengthening the knowledge management aspects of the Pacific Centre’s programmes in partnership with Pacific Centre teams; coordinating the Pacific communities of practice; supporting advisory and training services to COs and regional practices on KM tools and processes; assisting in work to strengthen knowledge exchange between Pacific Island Countries; and supporting KM events & other outreach activities.
On gender equality the incumbent will provide substantive analytical policy and technical input on gender equality in support of programme management, development and implementation at regional and country levels in the Pacific.

Duties and Responsibilities

Programme Management/Implementation:
Gender Equality
  • Ensure inclusion of gender-specific objectives, indicators, targets and activities in the regional programmes, including ongoing UNDP-supported capacity-building initiatives for government officials and other partners. 
  • Ensure that gender concerns are addressed during the design, monitoring and evaluation of Pacific regional programmes. 
  • Support, wherever possible, specific identification of gender gaps and successes in final project reports; external review by gender experts/ subject specialists of project and programme documents in all practice areas; and the development of performance indicators for establishment of gender baselines and continuing monitoring.
Knowledge Management and Services
  • Implement the quality assurance process for knowledge products (K-CAP) for all new Pacific Centre knowledge products and publications. 
  • Liaise with Pacific Centre teams, and country offices, identify opportunities, and assist with advocacy activities for the adoption and implementation of knowledge management processes 
  • Support the roll out of the Corporate Knowledge Strategy by engaging in advocacy and communications. 
  • Promote the use of knowledge sharing tools and services; strengthen knowledge sharing processes and support KM events and consolidate clients feedback that reflect on the development of such tools, products and services  
Technical and policy advisory services
Knowledge Management
  • Provide advisory services on formulating and implementing effective knowledge management strategies into programmes, appropriate for the Pacific region. 
  • Provide training on Teamworks and support the use of Teamworks to assist in effective knowledge management in programmes, where appropriate. 
  • Provide training in CoP formation and development, networking, facilitation/moderation services to Pacific Centre practice teams, other UN agencies and Country Office teams
 Gender Equality
  • Support the formulation of CO programmes including clear and measurable goals, targets and indicators related to gender equality and women’s empowerment, focusing on outcomes. 
  • Engage colleagues across all programme units in a dialogue on gender in their work, and support colleagues to set up gender-specific objectives in their work plans;  
  • Organize capacity development events on gender concepts, gender analysis and planning for staff and counterparts across thematic areas
  • Provide effective support and backstopping for, and timely feedback and reporting on implementation of programmes in support of the gender architecture.
Community of Practice Responsibilities:
  • Identify viable means of engaging Pacific communities of practice to help to improve existing programmes
  • Creatively and proactively support CoP facilitators to better serve online community participants. Identify and offer solutions for breaking down traditional barriers to promote cross-practice/location dialogue.
  • Participate in professional networking by interacting with peers and influencers & attending events/trainings

Learning, Knowledge Management and Outreach 

  • Support outreach of KM tools and services to client countries, agencies and practices in consultation with and/or in response to requests
  • Contribute to the organization of events for the Asia-Pacific Gender Community of Practice; and 
  • Participate in local Knowledge Management sharing events and support the corporate Knowledge Management agenda.
Partnership Building:
  • Develop partnerships and ensure effective coordination with other key partners, including UNDP COs and UNDP programmes; other UN agencies; with government institutions, bi-lateral organizations and the private sector and civil society – based on the strategic goals of UNDP, country needs and donors’ priorities. 
  • Support the coordination and organization of regional forums/ meetings with key policy makers/government representatives from countries of the Pacific for advocacy, knowledge networking and capacity strengthening in initiatives related to gender equality.
Policy Development
  • Contribute experience and expertise to the formulation at the regional and central level of new and evolving global policies, norms and standards.


Corporate Competencies
  • Demonstrates integrity and fairness by modeling the UN/UNDP’s values and ethical standards 
  • Promotes the vision, mission, and strategic goals of UNDP 
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Ability to convey difficult issues and positions, proven political judgment, sensitivity to local cultures.
  • Promoting ethics and integrity, creating organizational precedents.
  • Building support and political acumen.
  • Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Fair and transparent decision making; calculated risk-taking.
Functional Competencies
Job Knowledge/Technical Expertise
  • Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
  • Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
  • Demonstrates comprehensive knowledge of information technology and applies it in work assignments
  • Demonstrates comprehensive understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments
Knowledge Management and Learning
  • Shares knowledge and experience and encourages regional and country office staff to share knowledge and contribute to UNDP practice areas and country driven priority development issues
  • Demonstrated capacity to substantively advise on CoP formulation, development and facilitation training to UN Country teams and Pacific Centre teams
  • Demonstrated ability to integrate knowledge management processes within broader strategic, policy and operational issues and objectives; 
  • Actively works towards continuing personal learning and capacity development in KS tools and processes and applies newly acquired skills 
  • Ability to provide advocacy, outreach and capacity development on knowledge
    management systems; 
  • Ability to implement change and identify opportunities across multiple business units; 
  • Ability to explain complex concepts in plain language; 
  • Proven familiarity with current Knowledge Management technologies and services, including communities of practice, social networking, blogs, wiki functions and features as well as an ability to stay abreast of emerging communication technologies.
Development and Operational Effectiveness
  • Demonstrated experience and ability to integrate knowledge management with broader strategic, policy and operational objectives 
  • Clear conceptual and strategic thinking 
  • Good ICT and facilitation/ moderation skills
  • Knowledge of Teamworks, Lyris an advantage
Relationship Management and Leadership
  • Builds strong relationships with clients, focuses on impact and result for the client, and responds positively to feedback 
  • Consistently approaches work with energy and a positive, constructive attitude 
  • Demonstrates good oral and written communication skills 
  • Demonstrates openness to change and ability to manage complex situations
  • Ability to recognize opportunities. 
  • Demonstrated well developed people management and organizational skills; 
  • Strong ability to work within teams; creating an enabling environment, assisting peers, mentoring and developing staff; 
  • Excellent networking skills

Required Skills and Experience

  • A Master's degree in gender equality, development studies, international relations, knowledge management or related area.
  • Minimum 5 years of relevant national and international experience, in gender equality and knowledge management within a development context. Pacific experience and knowledge will be highly regarded. 
  • Proven ability to proactively manage a community of practice (CoP) including moderation, facilitation and design, as well as monitoring, evaluation and reporting 
  • Experience in facilitation, networking and moderation services and knowledge of Teamworks, Lyris an advantage
  • Demonstrated track record of supporting UNDP country offices and UN agencies on Knowledge Management and Gender Equality initiatives
  • Work experience in the Pacific region an advantage
  • Demonstrated skills in team work involving a multi-disciplinary environment 
  • Proficiency in written and spoken English required.

FC: 30000

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