Historique
Under the guidance and supervision of the Programme Finance Associate the
Programme Finance Assistant provides programme-financial services ensuring high quality,
accuracy and consistency of work. The Programme Finance Assistant promotes a client
oriented approach consistent with UNDP rules and regulations.
Devoirs et responsabilités
Summary of key functions:
- Support to administration and implementation of programme/operations strategies
- Support to administration of budgets and functioning of the optimal cost-recovery system
- Accounting and administrative support
- Facilitation of knowledge building and knowledge sharing
1. Provides support for the administration and implementation of programme/operations strategies focusing on achievement of the following results: focusing on achievement of the following results:
- Full compliance with UN/UNDP rules and regulations and other relevant policies on programme-financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented programme-financial management system.
2.Provides effective support to administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results: focusing on achievement of the following results:
- Provision of inputs for formulation of draft project documents, project work plans, budgets, proposals on implementation arrangements and execution modalities.
- Creation of a project in Atlas, enter budget revisions into Atlas, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
- Entry positions funding data for development project contracts using project budget information; timely corrective actions on erroneous data;
- Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of their status.
- Timely collection of risk, issue, monitoring logs, programme indicators and entering them in Atlas.
- Extraction of data from various sources.
- Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.
- Maintenance of the filing system
- Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.
3. Provides accounting and administrative support focusing on achievement of the following results:
- Proper control of the supporting documents for payments and financial reports for NEX/DEX projects.
- Processing of financial transactions, ensuring that they are correctly recorded and posted in Atlas in conformity with the internal expenditures control system.
- Timely corrective actions on the vouchers with budget check errors, match exceptions.
- Creation of requisitions in Atlas for development projects.
- Monitoring of projects` assets, their timely insurance and disposal via Inventory Tool
- Periodic physical verification of projects` inventory
- Timely corrective actions on erroneous data in Atlas.
- Compilation of data for internal/external audit.
- Maintenance of the Accounts Receivables for development projects and follow up with management on contributions, creation of pending items in Atlas.
- Preparation and verification of financial reports to donors.
- Tracking and preparing spreadsheets on mobilized resources.
4. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Participation in the organization of training for the office staff on programme/operations related issues.
- Synthesis of lessons learned and best practices in programme finance.
- Sound contributions to knowledge networks and communities of practice.
Compétences
Corporate Competencies:
- Demonstrates commitment to UNDP’s mission, vision and values.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies
Knowledge Management and Learning
- Shares knowledge and experience
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational effectiveness:
- Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported
- Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems
- Ability to perform work of confidential nature and handle a large volume of work
- Good knowledge of financial rules and regulations and Results Management Guide, accounting
- Strong IT skills, Atlas
- Ability to provide input to business processes re-engineering, implementation of new system.
Leadership and Self-management:
- Focuses on result for the client
- Consistently approaches work with energy and a positive, constructive attitude
- Remains calm, in control and good humored even under pressure
- Demonstrates openness to change
- Responds positively to feedback and differing points of view
UNDP Accounting and Finance Training and Certification
Prince2 training and certification
Qualifications et expériences requises
Education:
Secondary Education with specialized certification in Accounting and Finance. University Degree in Business or Public Administration would be desirable, but not a requirement.
Experience:
3 to 5 years of progressively responsible finance experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language Requirements:
Fluency in English and Russian.
This is a locally recruited position
- UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.
- No telephone inquires will be entertained. Only short-listed candidates will be contacted
- Qualified women are strongly encouraged to apply
All interested candidates should complete the UN PERSONAL HISTORY FORM (P11) at the following link:
http://un.by/pdf/P11form-6957.doc and attach it to the on-line application
Information on conditions of UNDP contracts is contained at the link: