Antecedentes
Deberes y responsabilidades
- Support to administration and implementation of programme/operations strategies
- Support to administration of budgets and functioning of the optimal cost-recovery system
- Accounting and administrative support
- Facilitation of knowledge building and knowledge sharing
1. Provides support for the administration and implementation of programme/operations strategies focusing on achievement of the following results: focusing on achievement of the following results:
- Full compliance with UN/UNDP rules and regulations and other relevant policies on programme-financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented programme-financial management system.
2.Provides effective support to administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results: focusing on achievement of the following results:
- Provision of inputs for formulation of draft project documents, project work plans, budgets, proposals on implementation arrangements and execution modalities.
- Creation of a project in Atlas, enter budget revisions into Atlas, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
- Entry positions funding data for development project contracts using project budget information; timely corrective actions on erroneous data;
- Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of their status.
- Timely collection of risk, issue, monitoring logs, programme indicators and entering them in Atlas.
- Extraction of data from various sources.
- Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.
- Maintenance of the filing system
- Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.
- Proper control of the supporting documents for payments and financial reports for NEX/DEX projects.
- Processing of financial transactions, ensuring that they are correctly recorded and posted in Atlas in conformity with the internal expenditures control system.
- Timely corrective actions on the vouchers with budget check errors, match exceptions.
- Creation of requisitions in Atlas for development projects.
- Monitoring of projects` assets, their timely insurance and disposal via Inventory Tool
- Periodic physical verification of projects` inventory
- Timely corrective actions on erroneous data in Atlas.
- Compilation of data for internal/external audit.
- Maintenance of the Accounts Receivables for development projects and follow up with management on contributions, creation of pending items in Atlas.
- Preparation and verification of financial reports to donors.
- Tracking and preparing spreadsheets on mobilized resources.
- Participation in the organization of training for the office staff on programme/operations related issues.
- Synthesis of lessons learned and best practices in programme finance.
- Sound contributions to knowledge networks and communities of practice.
Competencias
- Demonstrates commitment to UNDP’s mission, vision and values.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Shares knowledge and experience
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
- Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported
- Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems
- Ability to perform work of confidential nature and handle a large volume of work
- Good knowledge of financial rules and regulations and Results Management Guide, accounting
- Strong IT skills, Atlas
- Ability to provide input to business processes re-engineering, implementation of new system.
Leadership and Self-management:
- Focuses on result for the client
- Consistently approaches work with energy and a positive, constructive attitude
- Remains calm, in control and good humored even under pressure
- Demonstrates openness to change
- Responds positively to feedback and differing points of view
Habilidades y experiencia requeridas
- UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.
- No telephone inquires will be entertained. Only short-listed candidates will be contacted
- Qualified women are strongly encouraged to apply