Antecedentes
Deberes y responsabilidades
- Conduct payments to concerned parties in close collaboration with AFO, including book keeping and voucher preparations;
- Assist the project team to document activities and filing of the documents;
- Be responsible to maintain and forward leave record and monthly attendance sheets of the project staff.
- Maintain record of office’s purchased goods, received goods from other sources for both expendable and non-expendable items;
- Handle and properly maintain the computer, photocopier and other assets and facilities of the office;
- Provide correspondence support to the team and maintain records of correspondence, reports and other written materials received or produced by the office;
- Coordinate movement of staff, including the office driver(s) and consultants, to the field and Kathmandu;
- Handle cash advance and maintain the records of cash bills of the project;
- Assist Project Administrative Finance Officer to maintain all financial transactions of respective field office and office in NRB by keeping proper accounts, invoices of regular expenditures;
- Support the project team to arrange meetings and other events and maintain record and ensure documentation and timely dissemination of minutes to the concerned parties;
- Assist in preparing the Project Board meetings and prepare the minutes of the meeting;
- Translate materials from Nepali to English and vice versa and provide interpretation services during the meetings, if required and perform other duties as and when required.
Competencias
- Demonstrating/safeguarding ethics and integrity;
- Demonstrate corporate knowledge and sound judgment;
- Self-development, initiative-taking;
- Acting as a team player and facilitating team work;
- Facilitating and encouraging open communication in the team, communicating effectively.
- Creating synergies through self-control;
- Managing conflict;
- Learning and sharing knowledge and encourage the learning of others;
- Informed and transparent decision making;
- Fluent in written and spoken English and Nepali, and strong communication skills;
- Competent in Microsoft office applications;
- Basic translation skills (English to Nepali and vice versa), and typing skills in Nepali and English.
Habilidades y experiencia requeridas
- At least Certificate level pass is required;
- Candidates having Bachelor’s degree in business administration, social science or related field will be preferred.
Experience
- At least five years of work experience in office management support, logistic management, financial/ account keeping management, administration;
- Knowledge of office management including account and financial management skills; and project management procedures in reputed private and or public organization;
- Excellent knowledge of computer including Ms. Office, emails correspondence and spreadsheets;
- Familiarity with development agencies will be seen as advantage;
- A strong background in logistic management/book keeping and financial management;
- Have good secretarial/Office management support experience.
Language:
- Fluent in English (written and spoken).