Antecedentes
Under the overall guidance of the Project Procurement Associate, and working closely with the rest of the Procurement team, the Procurement Intern is expected to render a broad range of administrative support to the procurement services to deliver the requirements of the Bottom-Up Budgeting (BUB) project being implemented by UNDP for the Department of Social Welfare and Development (DSWD).
During the process, the intern shall promote a results-oriented approach to his/her work and output, while ensuring a client-focused and client-friendly manner of rendering his/her services.
The Procurement Intern shall not supervise any staff, but will be expected demonstrate seamless collaboration with the programme/project and operations teams within the Country Office (CO) environment, including UNDP partners and clients, where necessary.
Deberes y responsabilidades
Within the overall framework of the UNDP Procurement Policy and UNDP Financial Rules and Regulations, the intern is expected to:
- administer the distribution of RFQs/documents to incoming prospective bidders for ongoing bidding for goods and services;
- undertake sourcing of potential but outstanding vendors/suppliers for goods/services being tendered and establish new reliable contacts;
- assist in the preparation of matrix of quotation and comparative assessment of bid offers;
- assist in the logistical coordination for delivery of goods to requisitioners;
- encoding, updating, and screening of on-line registrants to the on-line database of individual and corporate consultants, suppliers of goods and other providers of services;
- conduct of simple researches and data generation as may be required by the team for various official purposes;
- provide assistance in the records/file organization needs of the team;
- perform other administrative and clerical support as may be required by the Manager and the unit.
Expected output:
- New list of reliable and credible vendors of goods and services to serve the project requirements
- Matrices of comparison of quotations / offers
- Organized records and documentation to support the issuance of Purchase Orders
Competencias
Corporate competencies
- Professionalism
- Integrity
- Flexibility
- Gender and cultural sensitivity
Functional Competencies
- Ability to plan and organize
- Results orientation
- Capacity for teamwork and independence
Other skills/ Competencies
- Computer literate especially in MS/Windows Applications, Database Management and web-based systems;
- Thorough attention to details, and orderly approach to multiple tasks;
- Self-confident, highly motivated, organized, analytical, of good moral standards, willing to and fast at learning new tasks and can adapt well in a multi-cultural environment with high levels of performance standards;
- Has demonstrated interest in the field of development and respects the principles of the UN and UNDP, particularly the need for uncompromising and highest standards of integrity.
Habilidades y experiencia requeridas
Applicants must meet one of the following academic requirements:
- (a) Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
(b) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
(c) Have graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation. Preferably Bachelor’s Degree Programme focused on Economics, Political Science, Development Management, or other fields directly related to various global development issues;
Time Commitment:
- Hours of operation is between 8:00am and 5:00pm Monday thru Friday;
- Must be available to work between 24 and 40 hours per week for a minimum term of 240 hours to maximum of 6 months.
Language Requirements:
- Fluency in English and national language of the duty station.