UNDP Jobs - 103275- IC/025/21-Storekeeper for WFP Termez Hub Manager

IC/025/21-Storekeeper for WFP Termez Hub Manager

Location :

Termez, UZBEKISTAN

Type of Contract :

Individual Contract

Starting Date :

15-Dec-2021

Application Deadline :

30-Nov-21 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

6 month

Languages Required :

English Russian

Expected Duration of Assignment :

December 2021 – June 2022

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. WFP has been working in Afghanistan since 1963. WFP food assistance aims to help the most vulnerable, food-insecure Afghans, including women and children, and families affected by conflict and natural disasters. In the approved Country Strategic Plan (2018-2022), WFP Afghanistan is well placed to provide comprehensive support to the country in achieving Zero Hunger by 2030 via its six closely interrelated outcomes, which range from emergency response to livelihoods creation, as well as nutrition Programmes based on a life-cycle approach, and the strengthening of national food systems.

The United Nations World Food Programme (WFP) is the 2020 Nobel Peace Prize Laureate. We are the world's largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change.

Part of the WFP Afghanistan operation is to ship food through the northern corridor via Uzbekistan into Mazar-e-Sharif. From here it is moved throughout Afghanistan.

To service this need, a WFP hub was opened in Termez. Food arrives and is transshipped at this hub.

Duties and Responsibilities

Coordinate and/or receive/dispatch commodities including transshipment (truck to truck or rail to truck) against official approved documentation (e.g. STOs, waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
Review, verify and sign off warehouse and transport documents, and ensure accurate maintenance of confidential files and warehouse transaction records to enable immediate reporting on commodity movements in line with the corporate requirements.
Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyses reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
Support regular physical stock inventory exercise, to ensure compliance with IPSAS and standard business requirements.
Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures.
Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.
Provide supervision and training of other storekeepers and casual labour.

Competencies

1. Ability to handle a large volume of work fast and accurately under pressure. Ability to draft electronic correspondence and spell correctly and to maintain precise records. Courtesy, tact and ability to work effectively with people of different national and cultural backgrounds.

2. Ability to interpret and analyze a wide variety of data and identify and resolve data discrepancies and operational problems. Ability to write and spell correctly in the language required. Ability to communicate complex matters orally.

3. Ability to perform detailed work and to handle a large volume of work quickly and accurately under time constraints and to deal patiently and tactfully with people of different national and cultural backgrounds, and to have a high sense of confidentiality, initiative and good judgment.

4. Accurate and precise records and/or data maintained; data discrepancies recognized and brought to the attention of the appropriate supervisor and/or officer.

Required Skills and Experience

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area.

Experience:

At least four years of progressively responsible general storekeeper work experience, including at least one year in the field of accounting, logistics, administrative services or other related field

Skills:

Ability to work under pressure in a complex environment;
Training and/or experience utilizing computers, including word processing, spreadsheet and other software packages;

Language requirements:

Fluency in both oral and written Russian and English enough to express views clearly.

Application Process:

Interested candidates need to apply online at www.jobs.undp.org and upload requested documents in Part 4 of Procurement Notice no later than end of November 30, 2021 (New York time). Please combine all your documents into one (1) single PDF document as the system only allows to upload maximum one document. Your on-line applications submission will be acknowledged to your email address provided in application. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary.

Link to application at the UNDP Job Site – https://jobs.undp.org/cj_view_job.cfm?cur_job_id=103275

(cut and paste into browser address bar if the link does not work).

Your on-line applications submission will be acknowledged to your email address provided in application. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary.

You can review detailed Procurement Notice, Terms of Reference and download templates from the UNDP Procurement Notices Site following the link http://procurement-notices.undp.org/view_notice.cfm?notice_id=85749. (cut and paste into browser address bar if the link does not work).

Application submitted via email, incomplete applications or received after the closing date (November 30, 2021) may not be given consideration.

For more detailed information about UNDP Uzbekistan please visit our website at www.uz.undp.org UNDP is an equal opportunity employer. Qualified female candidates, people with disabilities, and minorities are highly encouraged to apply. UNDP Balance in Manage Policy promotes achievement of gender balance among its staff at all levels.

Requests for clarification must be sent in writing to pu.uz@undp.org, ensuring that the reference number above is included in the subject line. UNDP shall endeavor to provide such responses to clarifications in an expeditious manner, but any delay in such response shall not cause an obligation on the part of UNDP to extend the submission date of the Proposals, unless UNDP deems that such an extension is justified and necessary.