Assistant(e) Administratif(ve) et Financier(e)


Location : COTE d'IVOIRE
Application Deadline :05-Dec-22 (Midnight New York, USA)
Time left :8d 3h 54m
Additional Category :Management
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
English   French  
Duration of Initial Contract :1 year


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

In West and Central Africa, most countries face significant changes in criminal trends and the security situation is quickly deteriorating: increase in cocaine seizures, development of local laboratories for production synthetic drugs, trafficking in falsified medical products, global hotspot for piracy in the Gulf of Guinea, terrorism threat initially contained in the Sahel region spreading east and southward towards coastal countries, intra-regional and inter-regional trafficking in persons. The persistence of armed violence, internal and cross-border movements of armed groups affect the stability of the sub-region. The availability of illicit small arms, light weapons and ammunition contributes to this instability and escalates local disputes, enabling violent extremists, terrorists and armed groups to control larger territories. Moreover, the region’s environment, ecosystems and biodiversity are increasingly threatened by various forms of crimes that affect the environment including waste trafficking, illegal wildlife trade, illegal mining, timber or crimes in the fisheries sector.  

Law enforcement is therefore of high priority for the UNODC in the region, especially regarding transnational organized crime and border management.

In the framework of the implementation of the new project “Regional Centre of Excellence on Transnational Organized Crime” in Abidjan, the UNODC Regional Office for West and Central Africa (ROSEN) has started to strengthen its presence in Côte d’Ivoire.

This position is located in the United Nations Office on Drugs and Crime (UNODC) Programme Office in Cote d’Ivoire (POCIV). The overall guidance will be provided by the UNODC Regional Representative in Dakar, Senegal, and the Head of Office in Abidjan, Cote d’Ivoire. Under the direct supervision of the Senior LE Advisor, the incumbent will assist in project management and implementation in line with written guidelines and instructions developed by UNODC on project cycle management and project implementation.

Under the overall guidance of the Head of the Law Enforcement Section (LE) of the UNODC Regional Office for West and Central Africa (ROSEN), the Programme Associate will provide programme support services ensuring high quality, accuracy and consistency of work. The incumbent will be responsible for all administrative tasks and selected substantive assignments related to the work of the Law Enforcement Section with a focus on the Centre of Excellence project.

The Programme Associate will work in close collaboration with the other UNODC ROSEN Project Coordinators (XAMU50, WACI, OCWAR-T) as well as operations, programme and project staff at UNODC ROSEN and country offices in the region as required to exchange information, analytic and support programme delivery.


Duties and Responsibilities

Summary of Key Functions:

  • Facilitate coordination with colleagues in HQ to ensure smooth implementation of activities
  • Provide management support to ongoing projects
  • Support for administrative and logistical services
  • Support for project maintenance and asset management
  • Support for knowledge development and sharing
  • Any other duties as assigned by the supervisor
  • Analyze and provide administrative support to the Law Enforcement Section  and the Global Maritime Crime Programme.
  • Contribute to management of the Law Enforcement Section  and the Global Maritime Crime Programme.
  • Support the preparation of the Law Enforcement Section  and the Global Maritime Crime Programme.and activity documents and reports
  • Support activities related to resource mobilization for the Law Enforcement Section  and the Global Maritime Crime Programme work in West and Central Africa

?Programme Planning support:

  • Provide programmatic support in the preparation of work plans, budgets, and funding proposals, including, compilation of comments on the different iterations and finalization;
  • Gather, compile and process data and information from countries, donors, Regional Office, and project teams for the preparation of documents in relation to the work of the Section;

Programme Implementation Support:

  • Gather, compile and process data and information from beneficiary countries, donors, Regional Office, and project teams for the preparation of documents and databases relating to programme management;
  •  Prepare correspondences, reports (substantive and financial), documents and publications;
  • Assist in drafting assessment reports, evaluation reports and research documents;
  • Arrange appointments, meetings, trainings and missions including participant’s travel and administrative arrangements; negotiate and secure meeting venues; prepare meeting documents and meeting reports;
  • Collect statistics, data and information to be used for substantive monitoring and evaluation;
  • Undertake further research activities as required;
  • Proactively maintain the activities of the Law Enforcement Section  and the Global Maritime Crime Programme while other project staffs are on mission;

Administrative and Financial Management Support :

  • Support the Coordinators of the two Programmes in the tracking and reporting on activities and resources. 
  • Monitor on an ongoing basis budgets, allocations and expenditures by grant, and prepare required budget revisions;
  • Review Financial Reports;
  • Undertake procurement and related financial arrangements in coordination with the Administrative and Finance Unit.

Facilitation of Knowledge Building and Knowledge Sharing:

  • Maintain effective electronic and hard copy filing systems.

 


Competencies

Expected Demonstration of Competencies:

Planning & organizing:

  • Ability to develop clear objectives in accordance with agreed upon strategies;
  • To identify tasks and activities that have to be dealt with as a matter of priority;
  • To adjust priorities if required; to allocate appropriate time and resources to completing tasks;
  • To anticipate risks and to adopt corrective measures in the course of planning and executing activities;
  • To use time in an effective manner.

Teamwork:

  • Ability to work collaboratively with colleagues to achieve organizational goals, solicits input by genuinely valuing new ideas and expertise;
  • Willingness to learn from others; place team agenda before personal agenda;
  • Support and act in accordance with final group decisions, even when such decisions may not entirely reflect own position;
  • Share credit for team accomplishments and accepts joint responsibility for team shortcomings;
  • Ability to work with a small team of professional staff;
  • Flexible approach and willingness to assist with a variety of other tasks;

Communication:

  • Very good communication skills, including the ability to draft policy, studies and communications to various counterparts and to articulate ideas in a clear and concise manner;
  • Ability to listen to others, correctly interpreting messages from others and responding appropriately;
  • Demonstrating openness in sharing information and keeping people informed;

Client orientation:

  • Considering all those to whom services are provided to be “clients” and seeking to see things from clients’ point of view;
  • Establishing and maintaining productive partnerships with clients by gaining their trust and respect;
  • Identifying clients’ needs and matching them to appropriate solutions;
  • Monitoring ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
  • Keeping clients informed of progress or setbacks in projects; meeting timeline for delivery of products or services to client.

Core:

Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work:

Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking;

Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning;

Adapt with Agility : LEVEL 2: Adapt processes/approaches to new situations, involve others in change process;

Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously;

Engage and Partner:    LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships;

Enable Diversity and Inclusion:    LEVEL 2: Facilitate conversations to bridge differences, considers in decision making .


Required Skills and Experience

Education:

  • Hold at least a DUT or BTS in Finance and Accounting or equivalent diploma;

 Experience, Knowledge, and Skills:

  • At least 5-6 years of experience in finance and program management in a private company, national/international non-governmental organization or international organization;
  • Recent on-going work experience would be considered a definite advantage;
  • Experience in administration and finance in support to technical assistance programmes is required.
  • Knowledge of United Nations procedures and rules is an asset
  • Working experience with U.N. administration and financial management is an asset.
  • Proven experience in the advanced use of Excel and other spreadsheets, other office software (MS Word, Powerpoint, Outlook, etc.)
  • Advanced knowledge of ERP software such as People Softnet (UMOJA) would be considered a definite advantage.

Language Requirements:

Excellent written and verbal communication skills in English and French.



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