Lead the administration and implementation of HR strategies and policies in Ukraine CO in full compliance with UN Women rules, regulations, and HR policies and guidelines Provide general, standard information to the management and staff on HR strategies, rules and regulations; provide advice on guidelines for temporary personnel; Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements.
Lead the provision of HR administrative and logistical services to Ukraine CO in full compliance with UN Women rules, regulations, and HR policies and guidelines Process, draft, edit, proofread and finalize a variety of correspondence and other communications; maintain files/records, monitor deadlines; Provide administrative coordination in administration of national benefits and entitlements; Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations; Facilitate responses to audit findings and recommendations; Assume overall responsibility for leave management; record management; Process payment, and administer entitlements for international staff as approved;; Oversee issuance on non-contract staff, including extensions and separations; verify staff contracts due to expire and on that basis initiates required extension or separation action; Facilitate staff separation process;
Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification; Screen candidates and facilitate and participate in interview panels; Prepare recruitment recommendations/supporting documentation for Central Review Board (CRB) including drafting selection process report as required; Coordinate position management, assure funds availability, prepare position establishment, liaise with headquarters and assure that action is completed; Provide regular recruitment status reports; Provide advice to local recruitment in programmes/ projects.
Coordinate staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines Monitor compliance with the performance appraisal review in the office and region and staff learning and development; Facilitate the preparation of Office learning plan and individual learning plans in consultation with the Senior Management and Operations Manager.
Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines Maintain, further develop and update internal database and files on HR matters, and staffing tables in a confidential and secure manner; Generate a variety of standard and non-standard statistical and other reports from various databases; Submit requests for positions update; Participate in local salary surveys as needed.
Facilitate knowledge building and knowledge sharing globally Organize and conduct training courses, workshops, information sessions, orientations and consultations for staff; Provide a synthesis of lessons learnt and best practices in HR administration; Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters
Key Performance Indicators: All HR activities in the office are in full compliance with UN Women rules, regulations and HR policies and guidelines Timely provision of general HR operations services Timely recruitment of staff on appropriate contract modalities Timely coordination of performance appraisals and learning and development activities All HR data are administered in confidential and secure manner
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