Call for expression of interest for position Project Assistant


Location : Skopje, Republic of North Macedonia
Application Deadline :31-Dec-23 (Midnight New York, USA)
Time left :101d 4h 18m
Additional Category :Management
Type of Contract :NPSA (Regular)
Post Level :NPSA-5
Languages Required :
 English  

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

The UNDP office in Skopje currently employs a team of 71 and manages a portfolio of projects in environment and energy, democratic governance and inclusive prosperity worth around USD 17 million.

UNDP is announcing a call for expression of interest for candidates who are interested in working with UNDP for a position Project Assistant. The call will be open until 31 December 2023.

The received applications will be periodically reviewed by UNDP, and potential candidates might be invited to apply for specific Project Assistant position once opened, or office vetted roster.

If you’re a self-motivated, organized person looking to join a flexible team, and have experience in project administration (finance, general administration,procurement) and you wish to work for UNDP send us your CV now.

UNDP offers an attractive remuneration package including a competitive net salary health insurance and other benefits as applicable.

 

 

Duties and Responsibilities
  1. Perform administrative and financial duties related to implementation of the project;
  2. Provide administrative and operational support to implementation of the project ensuring full operational compliance and quality of business processes;
  3. Facilitate knowledge sharing within the Project;
  4. Support project manager in ensuring effective mainstreaming of gender equality

Competencies

Thematic Area

Name

Definition

Procurement

Sourcing

Ability to find, evaluate and engage suppliers of goods and services

Administration & Operation

Documents and records management

Overall document (hard or electronic) management; registry and retention policy including storing and archiving

Administration & Operations

Events management (including

retreats, trainings and meetings)

Ability to manage events, including venue

identification, accommodation, logistics, catering,

transportation, and cash disbursements, etc

Finance

Management and cost accounting

Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision making and performance monitoring. Ability to use a range of costing techniques and analyse cost related data to provide quantitative information to the users of reports.

 Finance

Financial Reporting and analysis

Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring.

Understands the benefits of integrated reporting,

including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.

Finance

Budget management

Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Business Management

Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and other appropriate channels.


Required Skills and Experience

Min. Education requirements

Secondary education is required, or

University degree (Bachelor´s degree) will be given due consideration, but it is not a requirement.

Min. years of relevant work experience

  • A minimum of 5 years’ (with Secondary Education) or 2 years (with Bachelor´s degree) of progressively responsible administrative or project experience.

 

Required skills

  • Experience in project administration (finance, general administration) is an asset.
  • Proven track record and experience in performing administrative, finance and operational tasks in an international organization is an asset.
  • Experience in organizing workshops, trainings and similar events

and handling correspondence between different stakeholders, managing day-to-day activities related to event organization, etc, is an asset.

  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages
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