Administrative and Finance Assistant (Enhancing Human Security in the Chernobyl Affected Areas of Belarus)


Location : Minsk, BELARUS
Application Deadline :28-Feb-10 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
 English   Russian  
Starting Date :
(date when the selected candidate is expected to start)		01-Mar-2010
Duration of Initial Contract :1 year
Expected Duration of Assignment :3 years

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background
Background:
The radioactive fallout from the Chernobyl nuclear disaster has affected human security in three key ways. Firstly, it has created significantly destabilized income security by disrupting agricultural production. Secondly, it has created health risks – mostly relating to the consumption of radioactively contaminated foods. Thirdly, many people still lack the necessary knowledge, skills and attitude to live safely in conditions of low-dose radiation exposure.
The project covers five administrative districts of twenty one affected by radioactive contamination: Slavgorod, Chechersk, Bragin, Stolin and Luninets. These target districts are broadly representative of the Chernobyl-affected areas of Belarus. They have a total population of over 220,000 - mostly rural and relying on agricultural employment and smallholdings for their livelihood.
Objectives:
The overall goal of the project is to enhance human security in the Chernobyl affected communities of the Slavgorod, Chechersk, Bragin, Stolin and Luninets Districts. Residents will be given the means to improve income security, minimize radiation exposure and practice healthy lifestyles. The project focuses on specific communities to develop and test new approaches; these can later be extended to cover other Chernobyl-affected areas in Belarus.

Duties and Responsibilities
In close coordination with and supervision of the Project Manager, Administrative and Finance Assistant is responsible for liaison with UNDP, donors, as well as project reporting, financial and administrative matters.
  1. Implementation of operational strategies
  2. Efficient accounting and administrative support
  3. Monitoring and reporting
  • Prepare project progress reports, as well as any other reports requested by UNDP and the National Implementing Partner;
  • Provide financial monitoring over project commitments and expenditures, assist in assuring proper project delivery;
  • Prepare payment documents, compose financial reports, maintain project’s disbursement log;
  • Draft project budget revisions;
  • Organize and coordinate the procurement of services and goods under the project;
  • Liaise with UNDP, international project partners, donors to provide timely updates on project development and ensure donors’ co-financing contributions are provided within the agreed terms;
  • Provide general administrative support to ensure the smooth running of the project;
  • Assist the Project Manager and local consultants in conducting different activities within the project (training, seminars, procurement of tickets, rent of premises, arrangements on study tour, etc.);
  • Keep files with project documents, expert reports;
  • Control the usage of non expendable equipment (record keeping, drawing up regular inventories);
  • Draft correspondence and documents; finalize correspondence of administrative nature; edit reports and other documents for correctness of form and content;
  • Taking part in preparation of mid-year and final project report according to the established procedure for evaluation of international technical assistance projects as approved by  of Ministers of Belarus as well as progress reports requested by the UNDP;
  • Provide interpretation and/or translation as requested;
  • Arrange meetings, both internal and external, and take minutes/notes;
  • Respond to queries relating to the area of responsibility;
  • Undertake any other duties in connection with project activities to ensure effective implementation of the project, which are within his/ her competence as Project Administrative and Finance Assistant.

Competencies
Corporate Competencies:
  • Demonstrates commitment to UNDP’s mission, vision and values
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Knowledge Management and Learning , Shares knowledge and experience
  • Actively works towards continuing personal learning acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
  • Ability to perform a variety of specialized activities related to administration and financial resources management, including formulating budgets, reporting
  • Compliance with financial rules and regulations
  • Strong IT skills, including web based management skills Leadership and Self-Management
  • Focuses on result for the client and respond constructively to feedback and differing points of view consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humored even under pressure
  • Demonstrates openness to change


Required Skills and Experience
  • University degree in economics, management, or related area
  • At least 2 years experience of administrative and financial work related to international/foreign cooperation
  • Work experience with international technical assistance projects and/or other international initiatives would be a strong asset
  • Knowledge of UNDP rules and regulations is an asset
  • Fluency in English and Russian

This is a locally recruited position

  • UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.
  • No telephone inquires will be entertained. Only short-listed candidates will be contacted
All interested candidates should complete the UN PERSONAL HISTORY FORM (P11) at the following link:
http://un.by/pdf/P11form-6957.doc and attach it to the on-line application
Information on conditions of UNDP contracts is contained at the link:
 

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