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International Consultant/Communications adviser to the Speaker's office
|Location :||Chisinau, MOLDOVA|
|Application Deadline :||10-Oct-13 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Expected Duration of Assignment :||4 months|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
During the last two years the Parliament of Moldova has been very active in developing its organizational setup in order to improve the legislative process and have prompt reaction to changes and priorities of the society. In this regard, important internal regulations and policies were approved, the document flow optimized, the capacities of staffers increased.
Following several elections and political crisis, Parliament's image was seriously affected. According to the last opinion polls, the perception of trust in parliament is slowly but steadily decreasing, from 29.5% in 2010 to 12% in 2013. Lack of adequate working conditions (parliament’s main building is still under reconstruction) affects parliament’s capacity to efficiently communicate too.
In this context, it is essential to foster good communication mechanisms and to improve the information channels within the Parliament, on the one hand, and between Parliament and CSOs, media, academia, private sector and citizens, on the other hand. The Moldovan Parliament approved a 4-year Communication Strategy in 2011 and its implementation is (although slowly) ongoing. Recently, the Parliament of Moldova elected a new Speaker. The Speaker represents the institution and is overall responsible to communicate about important political issues and legal changes which affect the society. Therefore, he and his office need extra support for establishing an efficient, systematic and continuous process of interaction with different stakeholders. This will increase the transparency of the institution, will bring Parliament closer to citizens, and finally, will build the confidence of civil society in Parliament.
In this regards UNDP Democracy Programme is seeking to hire a full-time qualified professional for a period up to 4 months, who will contribute to a better communication of parliament and advice on how to improve its image.
Duties and Responsibilities
|Objective of the assignment:
to provide strategic advice to the Parliament, in particular to the Speaker of Parliament and its Office on internal and external communication with specific focus on the implementation of the Parliament’s Communication Strategy, country’s European integration agenda and related reforms. The adviser will also coach parliamentary staffers on how to communicate effectively.
The Communications adviser will ensure a high level of analytical support, facilitating the communication and cooperation with the Parliament and other stakeholders. The assignment shall be carried out in close cooperation with the Communication Department of the Parliament of Moldova.
Scope of work and expected output:
The Communications adviser will assist the Parliament, in particular the Speaker of Parliament and his office in shaping and developing dynamic communications, raising parliament’s public profile and establishing a systematic and continuous process of interaction with different stakeholders.The Communications adviser will conduct comprehensive research and analysis of information (i.e. country’s European integration agenda and other related reforms), gathering and developing information from a variety of sources such as reports, interviews, research on trends and developments, electronic and print media, preparing and delivering to speaker’s office an effective communication for the dissemination to the key audience. The adviser will also assist in implementing Parliament’s Communication Strategy by advising on and executing communications activities, coaching and where needed provide training to parliamentary staffers on communications techniques and tools. d reforms. The adviser will also coach parliamentary staffers on how to communicate effectively. To achieve the stated objectives, the
Communications adviser will be responsible for:
Deliverables and Timeframe:
Time frame and Institutional arrangements:
The timeframe for this assignment is planned tentatively through November 2013 – February 2014. The consultant will work 8 hours per day (40 hours per week) within the period of 4 months in total and will be located in the premises of the Parliament. The Parliament will provide consultant with working space, access to Internet, printer and telephone line.
The Communications adviser will work under the guidance of UNDP’s counterpart at the Parliament of Moldova (Communications Department) – for substantive aspects of the assignment, and under the direct supervision of Project Manager – for administrative aspects. The consultant will report to the Parliament appointed representative and the Project Manager. Monthly progress reports will be presented to the Project Manager and Parliament appointed representative.
Financial arrangements:Payment will be disbursed in four instalments upon submission and approval of deliverables and certification by the Project Manager that the services have been satisfactorily performed.
Required Skills and Experience
Computer literacy and ability to effectively use office technology equipment, IT tools.
Documents to be included when submitting the Proposal:
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
The financial proposal will specify the daily lump-sum fee (which is equal to: the daily fee plus the expenses for stay in the duty station), while the travel expenses (cost for 1 round trip air-ticket (Economy Class only)) must be quoted in separate line item. The payments to the Individual Consultant are made based on the number of days worked. The consultant shall stay minimum of 18 working days per month in the duty station.
All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station (the Consultant is expected to stay in Moldova for entire period of assignment). In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class, he/she should do so using their own resources.
In case of unforeseeable travel for the business purpose, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.
Initially, individual consultants will be short-listed based on the following minimum qualification criteria:
The short-listed individual consultants will be further evaluated based on the following methodology:
The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:
Only candidates obtaining a minimum of 210 points would be considered for the Financial Evaluation.
Criteria and Scoring:
Maximum Total Technical Scoring - 300 points.
Evaluation of submitted financial offers will be done based on the following formula: S = Fmin / F 200
S – score received on financial evaluation;
Fmin – the lowest financial offer out of all the submitted offers qualified over the technical evaluation round;
F – financial offer under consideration.
Maximum Total Financial Scoring - 200 points.
The winning candidate will be the candidate, who has accumulated the highest aggregated score (technical scoring + financial scoring).
The applicant who has the statute of Government Official / Public Servant, prior to appointment will be asked to submit the following documentation:
A retired government official is not considered in this case a government official, and as such, may be contracted.
This Vacancy Announcement is also placed on http://www.undp.md/jobs/current_jobs.