Warehouse Assistant - UNFPA (Open to South Sudanese Nationals Only)

Location : Juba, SOUTH SUDAN
Application Deadline :06-Oct-15 (Midnight New York, USA)
Additional Category :Management
Type of Contract :FTA Local
Post Level :GS-3
Languages Required :
Duration of Initial Contract :One


The United Nations Population Fund (UNFPA), the leading UN organization in Reproductive Health and Population and Development, is recruiting personnel for the Warehouse Assistant position in the South Sudan Country Office.

The Warehouse Assistant will work under the guidance of the RHCS Specialist and Emergency Officer in close collaboration with the UNFPA Humanitarian team.

Duties and Responsibilities

  • Registers and updates all incoming goods / commodities / items consigned to UNFPA Juba into stock management tracking system;
  • Provides weekly updates to programs and operations teams on current warehouse inventory;
  • Reports regularly to program units on status of procurement requests including, including expected arrival time, availability/lack of availability of items requested changes in specifications of items regularly ordered;
  • Registers outgoing orders / demands delivered to UNFPA implementing partners / beneficiaries;
  • Prepares outbound consignments for delivery to, or collection by implementing partners in response to “Clean Demands” received either directly or through Field, based on the “First In – First Out” (FIFO ) principle to minimize the risk of waste through exceeding a commodity’s shelf life;
  • Arranges transportation and delivery of outbound consignments to implementing partners, track delivery of equipment, supplies and materials to sub-field offices;
  •  Ensures the well – packing of the outbound consignments;
  • In coordination with the relevant program unit, ensures proper advance notice (lead time) to the relevant Field Office of the impending dispatch of an outbound consignment;
  • Reports and provides feedback on any incident / emergency related to the store;
  • Takes responsibility for following through tax exemptions with the appropriate government bodies etc. He should bear the responsibility to manage the movement of goods into Southern Sudan as well as trucking the goods, warehousing and their eventual distribution;
  • Supports procurement by preparing quotes along the lines of TORs drafted by programme staff, and submitting to the relevant vendor after required programmatic and operational approvals have been made;
  • Check and inspect all the equipment, supplies, commodities and materials before distribution. Prepare and verify supplies before distribution. Process and handle papers and documents relating to warehouse supplies;
  • Prepare inventory of all materials and products lying in warehouse;
  • Maintain and manage warehouse operations. Maintain warehouse premises clean and neat. Ensure compliance of safety procedures in running warehouse operations.  Implement best practices in maintaining and managing warehouse;
  • Establish and maintain designated work areas and arrange as needed; ensure orderly and safe conditions at all times. Ensure proper working condition of work areas, and equipment; arrange for repairs/replacements as needed.



  • Integrity, commitment, embracing cultural diversity, embracing change.

Core Competencies:

  • Achieving results, accountability, developing professional expertise, analytical thinking, working in teams, communicating for impact.

Functional Competencies:

  • Strategically positioning UNFPA Programme;
  • Development and programme management focused on results;
  • Innovation and dissemination of new approaches;
  • Internal and external communication and advocacy for results mobilization;
  • Resources mobilization from national governments and partners/Building strategic alliances with partners;
  • Advocacy / Presentation of an oriented agenda;
  • Resources mobilization;
  • Computer skills.

Required Skills and Experience


  • Completion of Secondary School;
  • Qualification in pharmaceutical warehousing or and logistics is added advantage;


  • 3 years of progressively professional experience is required at the national or international level;


  • Fluency in English is required;
  • Knowledge of Arabic is desirable.

Additional Information:

  • Only those applicants in whom the Country Office has further interest will be responded to;
  • UNFPA offers an attractive compensation package commensurate with experience;
  • UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status;
  • UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life;
  • We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.

How to Apply:

  • Applicants are kindly requested to apply through the link below:https:\\jobs.undp.org by 06 October 2015;
  • Applications received after this date will not be taken into consideration;
  • Applicants will be short-listed on the basis of their qualifications and work experience;
  • Only the short-listed candidates will be invited for interviews.


  • There is no application processing or other fee at any stage of UNFPA application processes.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

© 2016 United Nations Development Programme