Antecedentes
Office of Resident Coordinator‘s (RC) in Bamako (Mali) recruit the Resident Coordinator Assistant Officer.
Deberes y responsabilidades
Within limits of delegated authority, Resident Coordinator Assistant Officer will be responsible for performing the following duties:
Coordination, Facilitation and planning:
- Prepare and organize the Resident Coordinator‘s (RC) meetings, prepare minutes and monitor follow-up actions as appropriate;
- Prepare and organise the background note, Talking points and other required substantive materials for the RC mission inside and outside the mission area;
- Keep the RC informed about all matters requiring her personal attention;
- Supports the Resident Coordinator Office (RCO) to ensure effective support in preparation and implementation of the RC work plan, budget and reporting activities for the RCO and UNCT;
- Assists in coordinating, documenting discussion and implementations of the outcomes/decisions of meetings, workshops, retreats, missions;
- Follow up on the progress of the RC activities /issues, commitments made and coordination of submission of reports to RCO;
- Ensure facilitation of knowledge sharing and management within the country team and with external partners focusing on achievement of results;
- Maintain contacts with key partners including donors, Government and CSO’s.
Administration and Management:
- Bring to the attention of the RC all administrative matters requiring the RC’s personal attention and immediate action,
- Provide administrative support to RCO and UNCT activities;
- Coordinate all administrative/budget issues pertaining to the Front Office and the Pillar;
- Establish coordinated workflow of information exchange from different agencies, within UNDP and RCO office.
Competencias
Professionalism:
- Shows pride in work and in achievement; demonstrates professional competence and mastery of subject matter;
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- Is motivating by professional rather than personal concerns; Shows persistence when faces with difficult problems or challenges; Remains calm in stressful situation; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
- Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication;
- Tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning and organizing:
- Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required;
- Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning;
- Monitors and adjusts plans and actions as necessary;
- Uses time efficiently.
Habilidades y experiencia requeridas
Education:
- Advanced university degree (Master’s degree or equivalent) in business administration, economics, public administration or related fields;
- A first-level university degree with a relevant combination of academic qualifications and additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience:
- A minimum of five years of progressively responsible experience in coordination, administration, or related area of which should have been gained in the international organisation as required;
- Previous experience working in the office of a Resident Coordinator, front office and in peacekeeping missions would be an added value.
Languages:
- English and French are the working languages of UN Secretariat;
- For the position advertised, fluency in oral and written English and French is required.