Admin/Procurement and Finance Intern

Location : Bangkok, THAILAND
Application Deadline :31-Jul-18 (Midnight New York, USA)
Type of Contract :Internship
Post Level :Intern
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Expected Duration of Assignment :3-6 months



UNDP works in about 170 countries, supporting countries' efforts to achieve the new Sustainable Development Goals, which will guide global development priorities through 2030. The key 2030 Agenda principle of leaving no one behind and stamping out inequality is at the core of everything we do.

The Regional Bureau for Asia and the Pacific [RBAP] established the Bangkok Regional Hub [BRH] as well as the multi-disciplinary Pacific Centre in Suva with a focus on the Pacific Islands. The Regional Hub aims to provide UNDP Country Offices in Asia and the Pacific with easy access to knowledge through high quality advisory services and to build partnerships and promote regional capacity building initiatives, which allow UNDP, governments and other development partners to identify, create and share knowledge relevant to solving urgent development challenges.


To support the operational work of BRH and UNDP Thailand Country Office, the Transactional Services Team provides services in finance, procurement, human resources management, ICT and other administrative areas. The team serves a client base of over 250 Bangkok-based colleagues and additionally those of other UN agencies which UNDP supports administratively.  Based on periodic swings in transactional volume, there is opportunity for internships if suitably qualified candidates wish to gain experience in administrative functions.

Duties and Responsibilities

The intern will assist in the following duties and responsibilities:


                                         Duties and responsibilities

% of time


In Administration/Procurement Unit

  • Support in managing correspondence;
  • Assist with sourcing suppliers, soliciting offers and issuing contract;
  • Assist with events management;
  • Assist Admin/Procurement Team in archiving key documents.



In Finance Unit

  • Provide administrative support to Finance Unit;
  • Prepare timely payments for vendors/staff;
  • Prepare information on project operating expenses as requested;
  • Monitor and follow timely settlement of outstanding advances (of staff and other UN offices), and record receipt;
  • Assist Finance Team in archiving key documents.



  • Interest and motivation in working in an international organization;
  • Good analytical skills in gathering and consolidating data and research for practical implementation;
  • Outgoing and initiative-taking person with a goal oriented mind-set;
  • Communicates effectively when working in teams and independently;
  • Good in organizing and structuring various tasks and responsibilities;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Responds positively to feedback and differing points of view;
  • Consistently approaches work with energy and a positive, constructive attitude.

Required Skills and Experience


Candidates must meet one of the following educational requirements:

  • currently in the final year of a Bachelor’s degree; or
  • currently enrolled in a Master’s degree; or
  • have graduated no longer than 1 year ago from a bachelor’s or master’s degree or equivalent studies.

Field of study: Business Administration or equivalent.

IT skills:

  • Knowledge and a proficient user of Microsoft Office productivity tools;

Language skills:

  • English and Thai required;


  • NON-REMUNERATED: UNDP internships are not remunerated. All expenses connected with the internship will be borne by the intern or her/his sponsoring entity; Interns need to obtain financing for subsistence and make own arrangements for internship, travel, VISA, accommodation, etc.
  • INSURANCE: Interns must provide proof of enrolment in health insurance plan;
  • UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship;
  • LOGISTICAL ARRANGEMENTS: Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed; the receiving office could provide necessary letters etc. to facilitate the process;
  • STATUS ON CONTRACT: Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship; Interns are not staff members and may not represent UNDP in any official capacity;
  • WORKING HOURS: Interns are expected to work full time but flexibility is allowed for education programmes;

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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© 2016 United Nations Development Programme