Communication Technician


Location : Oe-Cusse, Timor Leste
Application Deadline :02-Aug-18 (Midnight New York, USA)
Additional Category :Democratic Governance and Peacebuilding
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English   Portuguese
Starting Date :
(date when the selected candidate is expected to start)
15-Aug-2018
Duration of Initial Contract :12 months
Expected Duration of Assignment :15 August 2018 – 31 July 2019

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

A.     Project Title:

Support to the Institutional Development of Oé-Cusse Special Administrative Region and Special Zones of Social Market Economy (ZEESM).

B.     Project Description 

The constitution RDTL provides a special status to Oé-Cusse, stating that it shall be ‘governed by a special administrative policy and economic regime’ (Article 71, Clause 2) and a law on Oé-Cusse has recently been approved by the National Parliament.

UNDP has been providing Policy advice to the Special Economic Zone for Social Market Economy (ZEESM TL) Office since its establishment, and has developed a program to support ZEESM TL conceive, establish and support governance and sustainable and innovative development structures and systems in Oé-Cusse. The framework for UNDP’s support to Oé-Cusse ZEESM TL is built around two components: (i) governance (ii) sustainable and innovative development. Thus, as part of the roll out process of ZEESM TL, there is a need to formulate policies and provide high quality advice to support priority areas that have clear and strong forward linkages to the ZEESM TL. The proposed assistance is aligned with the priorities of the Fifth Constitutional Government as articulated under Timor-Leste Strategic Development Plan 2011-2030, to establish special zones of social market economy, to transform the lives of the people of Oé-Cusse with an integrated approach to sustainable social and economic development.

Community-Based Tourism (CBT) is one of the three strategic ZEESM-TL pillars for development in Oé-Cusse. The Regional Secretary of Community Tourism seeks to create a simple community-based tourism framework, by identifying potential tourism sites (within the larger areas provided in the master plan) and planning and proposing pilot activities to showcase Oé-Cusse’s community-based tourism to the emerging national market and also to integrate it in an international market.

During all this process, a good communication must be a central pillar who will allow us to reach the goal of attracting more people to Oé-Cusse and increase the information available about the region. However, the communication should not only be focused in an external level with the creation of promotional brochures, articles or press releases, but also in an internal level to reach an ideal coordination with the local communities and all the stakeholders and thus take a full advantage of everything the region can offer.


Duties and Responsibilities

C.      Scope of Work

 

Under the supervision of the Project Manager (PM) and the Regional Secretary of Community Tourism in RAEOA – ZEESM TL, the selected candidate will execute and ensure specific communication activities to reach the Community Based-Tourism (CBT) project strategy:

 

  1. Develop a Strategic Communication Plan for Oé-Cusse Community Tourism to be clear about the objectives the Secretary wants to achieve.
  2. Meet the communities and work jointly with them with the aim of improving the communication between both sides and go for a common objective.
  3. Implement several technical trainings for the local staff that is working in the Regional Secretary of Community Tourism in order to increase their skills.
  4. Develop a database (narrative and pictures) about all the aspects related to the Atoni Cultural Heritage.
  5. Write trimestral newsletters for ZEESM TL and UNDP in order to get updated all our partners about our evolution in the project.
  6. Create a Facebook page for the Community Tourism in Oé-Silo and linked it to an Instagram and Twitter account to inform our audience about our latest achievements and all the possibilities that Oé-Cusse has to offer.
  7. Create new printed and/or online brochures in coordination with the local communities to expand the information available about Oé-Cusse and to attract more visitors to the region.
  8. Do promotional videos related to the Atoni culture to increase the knowledge and attraction to Oé-Cusse.
  9. Write articles and press releases to inform about our work and increase the information available about Oé-Cusse.
  10. Update the information available about Oé-Cusse in online platforms.
  11. Implement new tourism events in coordination with the local communities.

D.      Expected Outputs, Deliverables and Payment Schedule

 

Deliverables/ Outputs

Target Due Dates

Review and Approvals Required

Percentage of contract price paid on delivery

Deliverable no. 1

One progress report of the following products:

  • Creation of the Facebook page, Instagram and Twitter account for “Community Tourism in Oé-Cusse”.
  • Communication materials and agenda for the launching of “Sunday Walks”.

30th August 2018

Laura Fiorotto, ZEESM Project Manager

8.33 %

Deliverable no. 2

One progress report of the following products:

  • Brochure on “Civic values related to tourism”
  • Online newsletter which related the last achievements of the Regional Secretary of Community Tourism to distribute among the regional secretaries of RAOEA - ZEESM TL.

30th September 2018

Laura Fiorotto, ZEESM Project Manager

8.33 %

Deliverable no. 3

One progress report of the following products:

  • Update of information about Oé-Cusse in online platforms: Wikipedia, TripAdvisor, Google Maps…
  • Promotional video of the Uma Lulik construction
  • Brochure on “Civic values related to tourism”.

30th October 2018

Laura Fiorotto, ZEESM Project Manager

8.33 %

Deliverable no. 4

One progress report of the following products:

  • Communication Manual for local tour guides
  • 5 promotional videos of the winning groups of OBI.
  • Brochure on “Oé-Cusse Calendar 2019”

30th November 2018

Laura Fiorotto, ZEESM Project Manager

8.33 %

Deliverable no. 5

One progress report of the following products:

  • First Photography Competition of Oé-Cusse
  • Online newsletter which related the last achievements of the Regional Secretary of Community Tourism to distribute among the regional secretaries of RAOEA - ZEESM TL.
  • Social Nets: activities and results
  • Bazar Kalan: report on activities and communication materials developed

30th December 2018

Laura Fiorotto, ZEESM Project Manager

8.33 %

Deliverable no. 6

Final delivered products:

  • Strategic Communication Plan for Community Tourism in Oé-Cusse
  • Communication Manual for local tour guides
  • First and Second trimestral Newsletter
  • Social Nets: report on activity and results
  • Brochure: “Civic values related to tourism”
  • 6 promotional videos: Uma Lulik (1) and OBI winners (5).
  • Report on updating of information about Oé-Cusse in online platforms.
  • 3 press releases and/or articles published.
  • First phase of “Sunday Walks”: report.
  • Bazar Kalar event: report on communication materials developed

30th January 2019

Laura Fiorotto, ZEESM Project Manager

8.33 %

Deliverable no. 7

One progress report of the following products:

  • Brochure on “Cycling routes in Oé-Cusse” / “Local gastronomy”/ other…
  • Trainings for the local staff in the Secretary of Tourism: (i) Microsoft Office Word and Excel, (ii) basic tips to write a press release (iii) basic tips to use a camera and (iv) how to include the communications in our daily work.
  • Promotional video: OBI winners (5)

30th February 2019

Laura Fiorotto, ZEESM Project Manager

8.33 %

Deliverable no. 8

One progress report of the following products:

  • Inscription of Tais production for the UNESCO World Heritage List.
  • Promotional video of Tais.
  • Brochure on “Cycling routes in Oé-Cusse” / “Local gastronomy”/ other…
  • Online newsletter which related the last achievements of the Regional Secretary of Community Tourism to distribute among the regional secretaries of RAOEA - ZEESM TL.

30th March 2019

Laura Fiorotto, ZEESM Project Manager

8.33 %

Deliverable no. 9

One progress report of the following products:

  • Promotional video of the “Senhor Morto ceremony”
  • Actions and communication materials developed for the Senhor Morto event.
  • Social nets: activities and results.

30th April 2019

Laura Fiorotto, ZEESM Project Manager

8.33 %

Deliverable no. 10

One progress report of the following products:

  • Bazar Kalan tourism fair: actions and communication materials developed
  • Creation of a data base (narrative and images) with at least 6 new themes related to tourism and cultural events in Oé-Cusse.

30th May 2019

Laura Fiorotto, ZEESM Project Manager

8.33 %

Deliverable no. 11

One progress report of the following products:

  • “Cultural Agenda” brochure
  • First Popular Race in Oé-Cusse: actions and communication materials developed
  • An online newsletter which related the last achievements of the Regional Secretary of Community. Tourism to distribute among the regional secretaries of RAOEA - ZEESM TL.

30th June 2019

Laura Fiorotto, ZEESM Project Manager

8.33 %

Deliverable no. 12

Final delivered products:

  • Trainings to the local staff: report on the manuals and results obtained
  • Third and fourth trimestral newsletter
  • 3 press releases and/or articles published.
  • Social Nets: report on activities and results obtained
  • Brochure: Oé-Cusse Calendar 2019
  • Brochure: Cycling routes in Oé-Cusse/Local gastronomy/other…
  • Brochure: Cultural Agenda
  • Promotional video: Tais
  • Promotional video: Senhor Morto
  • Promotional video: OBI winners
  • Bazar Kalan fair: report on activities and communication materials developed
  • Senhor Morto event: report on activities and communication materials developed
  • First Oé-Cusse Popular Race: report on activities and communication materials developed
  • Creation of a Data Base: report on updating of the data base

30th July 2019

Laura Fiorotto, ZEESM Project Manager

8.37 %

 


Competencies

E.      Institutional Arrangement

The consultant will work under the overall guidance and direction of the UNDP Program Manager, with periodical meetings with the Regional Secretary of Community Tourism.

 

F.      Duration of the Work[1]

The assignment will be for a period of 12 months, starting on August 15st 2018, until July 31st 2019.

 

G.      Duty Station

Oé-Cusse Ambeno, Timor-Leste. Regional Secretary of Community Tourism in RAEOA – ZEESM TL.

 

[1] The IC modality is expected to be used only for short-term consultancy engagements.  If the duration of the IC for the same TOR exceeds twelve (12) months, the duration must be justified and be subjected to the approval of the Director of the Regional Bureau, or a different contract modality must be considered.  This policy applies regardless of the delegated procurement authority of the Head of the Business Unit. 

 

 


Required Skills and Experience

H.     Qualifications of the Successful Individual Contractor

 

Recruitment Qualifications

Education

  • Degree in Communication, Journalism, Social Science or related areas. (compulsory)
  • Education and complementary trainings in International Cooperation, Development, NGOs, Communication or related areas.
  • Training in photography will be an advantage.

Experience

  • 1,5 years of experience working in communication with international cooperation organizations.  
  • One-year experience creating communication materials on tourism.
  • One previous experience working in media (newspaper, radio or television)
  • One previous experience in multimedia (film/video and photography features) preferred.
  • One previous experience working in Oé-Cusse region, Timor-Leste is an advantage.
  • Ability to work effectively with MS Office, video edition programmes (Adobe Premiere or similar) and audio editing programmes (Adobe Audition, Audacity or similar).

Language requirements

  • Proficiency in English (written and spoken) is a must.
  • Working knowledge of Portuguese is an advantage.

 

I.       Scope of Price Proposal and Schedule of Payments

The proposal shall consist of a Lump Sum Amount cost for each deliverable.

 

J.      Presentation of Offer

  • Duly accomplished Letter of Confirmation of Interest and Availability
  • P11 Form, indicating all past experience from similar projects;
  • Financial Proposal that indicates the all-inclusive fixed total contract price, supported by breakdown of costs, as per template provided.

RECOMMENDED PRESENTATION OF OFFER

  • Duly drafted Letter of Confirmation of Interest and Availability, and Submission of Financial Proposal, in the template provided by UNDP;
  • Personal CV and P11 Form, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the candidate and at least three (3) professional references;
  • Brief description of why the individual considers him/herself as the most suitable for the assignment.
  • Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.

 

CRITERIA FOR SELECTION OF THE BEST OFFER

Combined scoring method – where the qualifications and methodology will be weighted a max. of 70%, and financial offer will be weighted to a max of 30%.

 

Note: Only candidates obtaining a minimum 49 points of the technical criteria will be considered for the financial evaluation.

Technical Criteria

Maximum obtainable points

Weight Percentage

Education:

  • Degree in Communication, Journalism, Social Science or related areas. (compulsory)
  • Education and complementary trainings in International Cooperation, Development, NGOs, Communication or related areas.
  • Training in photography will be an advantage

10

10%

Years of Experience and Knowledge of Sector:

  • 1,5 years of experience working in communication with international cooperation organizations. 
  • One-year experience creating communication materials on tourism.
  • One previous experience working in media (newspaper, radio or television)
  • One previous experience in multimedia (film/video and photography features) preferred.
  • One previous experience working in Oé-Cusse region, Timor-Leste is an advantage.
  • Ability to work effectively with MS Office, video edition programmes (Adobe Premiere or similar) and audio editing programmes (Adobe Audition, Audacity or similar).

50

50%

Language Requirements:

  • Proficiency in English (written and spoken) is a must.
  • Working knowledge of Portuguese is an advantage.

10

10%

Total technical score

70

70%

Financial: 30%

30

30%

Final Score

100

100%

 

 

M.     Approval

 

This TOR is approved by



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