Programme Specialist


Location : Dakar, SENEGAL
Application Deadline :27-Mar-19 (Midnight New York, USA)
Additional Category :Management
Type of Contract :FTA Local
Post Level :NO-B
Languages Required :
English   French  
Starting Date :
(date when the selected candidate is expected to start)
01-May-2019
Duration of Initial Contract :One year, renewable
Expected Duration of Assignment :One year, renewable

Background

This position is located in Dakar, Senegal, operating in the Regional Office for West and Central Africa (ROSEN) of the United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Senior Law Enforcement Advisor and the Regional Coordinator of the Sahel Programme, and the overall guidance of UNODC Regional Representative. The position may require significant travels in the region.

The Programme Specialist is responsible for the management and implementation of programme activities of the Law Enforcement Section and the Sahel Programme within the thematic/sectoral areas assigned.

The Programme Specialist works in close collaboration with the programme and operation teams in the regional office, field offices and at headquarters, and liaise with other UN Agencies, UNDP, and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNODC.

For more information on UNODC, please visit the website: www.unodc.org


Duties and Responsibilities

The key results have an impact on the success of UNODC regional programmes within specific areas of cooperation. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.

1. Ensures effective grant management, project financial planning/budget processing and donor reporting focusing on the achievement of the following results:Summary of Key Functions:

Ensures effective implementation of programme activities of the Law Enforcement Section and the Sahel Programme within the thematic/sectoral areas assigned focusing

2. Ensures effective grant management, project financial planning/budget processing and donor reporting

3. Provides top quality programme advice services to UNODC Regional Office and field offices, and facilitate knowledge building and management

Ensures effective implementation of programme activities of the Law Enforcement Section and the Sahel Programme within the thematic/sectoral areas assigned focused on the achievement of the following results:

  • Design and formulation of programme activities within the area of responsibility, translating UNODC’s priorities into local interventions. Coordination of programme implementation with the executing agencies. Introduction of performance indicators/ success criteria, cost recovery, targets and milestones.
  • Drafting programme work-plans, logical-frameworks, progress reports, mission reports, evaluation reports in accordance with UN/UNODC rules and donor requirements; Effective application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results.
  • Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions.
  • Development of partnerships with the UN Agencies, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNODC, country needs and donors’ priorities.
  • Successfully plan and organize project activities including technical assistance workshops, high-level conferences, field operations, etc. to address illicit trafficking and organized crime in the West African region.
  • Performs other duties as assigned.1.Ensures effective grant management, project financial planning/budget processing and donor reporting focusing on the achievement of the following results:
  • Manage voluntary-funded projects and support portfolio decisions more effectively - in a uniform and concrete fashion: Initiation of a project, entering project into Umoja, finalization of contribution agreements and grants creation; monitoring of grants status and determination of required unreleases/release and revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review.
  • Aids in effective stage controlling of the projects: Manage grants and donor/partnership agreements in line with UN policies and regulations and in close cooperation with relevant offices and sections; Develop of project substantive and financial work-plans;

  • Allows pooling of information from different programme coordinators and donors agreements for enhanced processing of the OST (Online Staffing Table) and the budgeting process, and early identification of human resources needs and corresponding grant eligibility and funding allocation.

Identification of areas for support and interventions within the thematic/sectoral areas assigned; identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.

Ensures provision of top quality programme advisory services and facilitation of knowledge building and management focused on the achievement of the following results:

  • Identification and synthesis of best practices and lessons learnt directly linked to programme goals and how to streamline them in the business model of the regional office and field offices to enhance effectives.

Ensure full compliance of programme activities with UN/UNODC rules, regulations

Review work-plans and assist UNODC project teams in determining budget estimates for envisioned activities in accordance with UN/UNODC and donor(s) rules and regulations.

  • Supervise and coaches programme support staff in field offices to ensure timely and coordinated execution of tasks; provide technical assistance to field office staff during the inception phase to ensure abidance to UN/UNODC regulations and processes. Organize mentoring/training for the projects staff on grant management.
  • Backstop innovative projects and new initiatives linked with gender, human rights and the implementation of SDGs and provide support for activities linking different UN agencies and other stakeholders with the objective of strengthening the criminal justice chain in the Sahel region.
  • Support the development of projects and programmes to address the countries problems and needs in collaboration with the Government and other strategic partners.
  • Sound contributions to enhanced collaboration with Government and other strategic partners.

Impact of Results: The key results have an impact on the success of UNODC regional programmes within specific areas of cooperation. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.


Competencies

Functional Competencies:            

Results-Based Programme Development and Management

Level 1.2: Contributes into results through primary research and analysis

  • Assesses project performance to identify success factors and incorporates best practices into project work
  • Researches linkages across programme activities to identify critical points of integration
  • Monitors specific stages of projects/programme implementation
  • Analyzes country situation to identify opportunities for project development
  • Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly

Building Strategic Partnerships

Levle 1.2:  Maintaining a network of contacts

  • Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
  • Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches

Level 1.2: Enhancing processes or products

  • Generates new ideas and proposes new, more effective ways of doing things
  • Documents and analyses innovative strategies/best practices/new approaches

Promoting Organizational Learning and Knowledge Sharing

Level 1.2: Basic research and analysis

  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
  • Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise

Level 1.2: Fundamental knowledge of own discipline

  • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity  
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making


Required Skills and Experience

Education

University Degree or equivalent in Business Administration, Finance and Accounting, Public Administration, Economics, Political Sciences, Social Sciences or related field.

Experience

Minimum 5 years of relevant experience at the national or international level in management, administration and monitoring of projects in the field of law enforcement, crime, illicit trafficking, drugs and development.

Experience in managing grants and contribution agreements with different donors (EU, US, Japan, etc.) for programme implementation, in line with UN policies and regulations.

Experience in administration, audit, budget, finance, procurement, supplier relationships, human resources or related field particularly with UN administration and management systems.

Working knowledge of the UN system Umoja will be considered an asset.

Work experience in a United Nations field office, particularly in West Africa, will be considered an asset.

Language Requirements

Fluency in French. Working knowledge of English.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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