Consultant on Preventing/Countering Violent Extremism

Location : Putrajaya, MALAYSIA
Application Deadline :26-May-19 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :100 man-days
Expected Duration of Assignment :12 months (1 June 2019 to 31 May 2020).


Malaysia, in the face of growing conservatism and fundamentalism in the country, augmented further by the increased politicisation of race and religion, as well as its highly porous borders within the South-East Asian region where ISIS linked incidents have been on the rise, is increasingly a fertile breeding ground for extremism. There are high rates of human mobility across its borders for instance in Sabah, due to its shared historical past with Southern Philippines, while also being a popular destination for migrant labour, refugees and asylum seekers. This has resulted in high numbers of undocumented and stateless populations, many of whom easily integrate into the society but without access to basic services and formal employment.

Hence, Malaysia faces serious threats and leanings toward two major concerns with different directions. First, is the exclusive and divisive notion of religion that impacts upon the fragile structures of unity and tolerance, and that in the context of a multi-ethnic country is leading to unhealthy polarisation, discrimination and infringement of rights.  Second, is the susceptibility of those who live on the margins of development, especially non-citizens who lack formal recognition of their basic rights.

These issues have therefore been prioritised by the UN system in the country, toward an integrated and two-pronged approach to prevention. Key efforts have been mobilised since 2017, however, they are too under-resourced to gain the necessary traction they require. This Regional “Preventing Violent Extremism through Promoting Tolerance and Respect for Diversity” Programme therefore, provides a huge opportunity to bolster integrated prevention efforts in the country, using the approaches being prioritised.

The first approach, is the development of strategic and tactical initiatives to promote greater respect for ethno-religious diversity through the widening of the space for constructive and open dialogue on issues deemed sensitive and to develop counter narratives as proposed in the regional programme. The UN through its convening power and the support it provides on the mainstreaming and implementation of the SDGs, is able to bridge the divide with more conservative actors and bring together key influencers to promote tolerance and respect for diversity in the country, leveraging Malaysia’s own push for moderation on the global scene that was adopted in 2017 by the UN General Assembly. And the second approach to the prevention of violent extremism led by UNDP in collaboration with other UN agencies, is toward the recognition and empowerment of susceptible and excluded population groups, who live on the fringes of the economy, especially non-citizens with irregular status such as in Sabah, where risks of violent extremism and security concerns are very high.

Duties and Responsibilities

The Consultant is expected to address the following key areas (please note that these may vary subject to further in-depth discussions with Government and the UNDP).

Expected Outputs:

  • Provide quality advisory support in the overall coordination and management of UNDP supported activities related to the development of the NAP-P/CVE
  • Implement the priority interventions identified in the NAP-P/CVE
  • Lead in managing partnerships with peace and development stakeholders towards the effective, efficient and timely implementation of NAP-P/CVE related activities
  • Map out the P/CVE activities that has been undertaken across the different ministries, agencies, and CSOs.
  • Organise and participate in workshops, needs assesments, consultations, planning session and provide technical inputs as necessary
  • Lead in the preparation and Implementation Frameowrk of the NAP-P/CVE, and also facilitate the development and launch of an inter-faith platfom for dialogue and advocacy for P/CVE
  • Review progress monitoring reports, activity deisgns, briefing papers, technical reports, meeting documentation, situation updates, official correspondences, M&E documents, and other documentation as required
  • The ownership of all work products and materials from the scope of the project, including reports, interview transcripts, data and analysis  belongs to UNDP Country Office and the Government of Malaysia.
  • The findings of the study shall not be shared publicly unless prior written consent if obtained from UNDP Country Office and the relevant Government ministries.

Expected Activities:

  • The consultant will act as Project Coordinator to deliver the project in accordance with but not limited to, the criteria mentioned above.
  • Prepare a suitable workplan and methodology for the project, detailing the scope of the mapping, the roles and responsibilities of the team, the deliverables and timeline for the project in close consultation with UNDP.
  • Identify together with UNDP the appropriate Governmnet counterpart for this project and facilitate the formation of a Steering Committee to provide oversight.
  • Design most suitable approaches (e.g. safe spaces) to consult with different key stakeholders, taking into consideration sensitivity and stigma experiences my some groups. Some key stakeholders will include, government agencies / ministries (Southeast Asia Regional Centre for Counter-Terrorism (SEARCCT)), UN agencies, NGOs / Community-based organisations (CBOs) / Civil society organisations (CSOs), undocumented and stateless communities, and other relevant stakeholders.
  • Collect, review and analyse all the relevant documents / agreements / policies / laws / regulations/ data / past reports / initiatives of government agencies such as, National Security Council, Ministry of Home Affairs; international organisations such as UNODC; national institutions such as SUHAKAM, NGOs and other relevant stakeholders; and best practices of other countries.
  • In consultation with UNDP and UN’s office, make reference to and cross-check against past reports of studies on prevention of violent extremism and peacebuilding in the region and in other countries or relevant international organisations, if any.
  • Provide monthly progress reports (or as needed) to the UNDP Programme Manager overseeing this project, and attend and present at meetings as required.
  • Report to the focal point from the UN about the day-to-day management of the project.
  • Work closely with appointed translator to ensure that content and intent of the NAP is translated accurately into Bahasa Malaysia.
  • Work closely with appointed Advocacy Consultant and project team to launch platform for advocacy of PCVE.

Event Coordination:

  • Coordinate the inputs of UNDP, the relevant stakeholders, and the other implementing partners into the agenda, and coordinate National dialogues as advised by UNDP and the Government counterpart.
  • Organise a series of meetings and / or workshops with key stakeholders to present the research findings and policy paper as advised by UNDP and the Government counterpart.


Partnership Management Communications:

  • Support the UNDP CO in developing partnerships and the organization of meetings with relevant stakeholders with the objective to facilitate knowledge sharing.
  • Mobilize partnerships and resources to support the UNDP PVE work at both national and regional level.


Institutional arrangement:

The consultant will report to UNDP Programme Manager and work in close collaboration with Ministry of Home Affairs and other contracted parties. The success of the project depends on the timely delivery of each component. 

UNDP CO will have the following responsibilities: (i) Provide relevant documents; (ii) Discuss and agree on the methodologies of the assignment; and (iii) Monitor and evaluate the progress of the assignment. The contract and payments will be performance-based (lump sum milestone) and regularly assessed by the UNDP CO. All travel expenses to and from the target area should be included in the financial proposal.

The present ToR may be subject to modification, without changing the overall objective and the scope of work, on the basis of mutual consultations. UNDP will hold the copyright of the assignment deliverables.


Expected Outputs & Deliverables:

The Consultant is expected to submit monthly reports identifying progress towards the following outputs based on the Preventing/Countering Violent Extremism work plan:

Deliverables with timeline

Breakdown with details

Estimated number of workdays

Expected Timeline


Deliverable 1:


Development of an inception report detailing the workplan and methodology for the project, including stakeholder engagement plans


10 days

June 2019

Deliverable 2:

Conduct stakeholder consultation and engagements for the development of the NAP framework


20 days

July – Aug 2019

Deliverable 3:

Conduct mapping of the P/CVE activities by relevant ministries/agencies


30 days

Sept - Nov 2019

Deliverable 4:

Development of the NAP Framework


30 days

Dec 2019 – Jan 2020

Deliverable 5:

Development of a Strategic Communication Framework for NAP


10 days

Feb 2020


Schedule of Payment:

Deliverables with timeline

Breakdown with details

Payment Schedule


Deliverable 1:


Submission of final draft inception report detailing the workplan and methodology for the project, including stakeholder engagement plans

20% Upon submission and acceptance of deliverable 1


Deliverable 2:

Completed stakeholder consultation and engagements for the development of the NAP framework, as per the stakeholder engagement plans

10% Upon submission and acceptance of deliverable 2


Deliverable 3:

Submission of final draft of mapping report of the P/CVE activities by key stakeholders relevant ministries/agencies

30% Upon submission and acceptance of deliverable 3


Deliverable 4:

Submission of final draft of the NAP Framework

30% Upon submission and acceptance of deliverable 4


Deliverable 5:

Submission of final draft Strategic Communication Framework for NAP

10% Upon submission and acceptance of deliverable 5



Duration of assignment, Duty Station and Expected Place of Travel:

Contract duration: 12 months (1 June 2019 to 31 May 2020).

The individual consultant may be required to travel for project activities (based on methodology) or attend the events relevant to the project within Malaysia. All travels (envisaged or unforeseeable) need to be planned with and authorized by UNDP Programme Manager and the Project Manager of the Ministry of Home Affairs Malaysia. Travel expenses (flight tickets, living allowance and ground transport) shall be agreed prior travel and reimbursed following UNDP standard procedures after trips are completed.  It is expected that the individual consultant will be involved in key meetings organized by UNDP/UN’s office as and when necessary.


Corporate Competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP, and partner organizations; and
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

  • Excellent knowledge of the current and emerging social development challenges, particularly issues surrounding radicalisation, violent extremism and security in Malaysia;
  • Demonstrates strong analytical skills;
  • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
  • Consistently approaches work with energy and a positive, constructive attitude; and
  • Excellent teamwork and leadership skills.

Development and Operational Effectiveness:

  • Ability to analyse and understand the diversity of religion, culture and tradition, and challenges in promoting tolerance and respect from the policy, legal and regulatory perspectives
  • Ability to apply organisational policies and procedures
  • Strong analytical skills

Management and Leadership

  • Focuses on impact and result for the client and responds positively to feedback;
  • Supports teams effectively and shows conflict resolution skills;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates strong oral and written communication skills;
  • Builds strong relationships with clients and external actors; and
  • Demonstrates openness to change and ability to manage complexities.

Required Skills and Experience

  • A Masters degree  and 3 years of working / research experience in PVE, Peacebuilding, Development Studies, and International Development, or related fields;
  • In lieu of Masters degree, minimum 5 years of working and / or research experience in PVE, Peacebuilding, Development Studies, and International Development, or related fields.



  • Experience in stakeholder engagement / consultation and facilitation with the public, private, and civil societies, is ideal.
  • Experience in Malaysia is a must, and prior experience in the Asia-Pacific region or in countries of similar level of development is an added advantage.
  • Familiarity with the SDG agenda and localisation process is an added advantage.
  • Language requirements: Excellent command of English and Bahasa Malaysia in both oral and written communication skills. Ability to communicate in other local languages and dialects would be an added advantage.
  • Respect for the principles of the United Nations Charter and the UNDP Statement of Purpose.



  • Proficiency in English and Bahasa Malaysia is a must. Proficiency in other local languages and dialects will be an added advantage.


Documents to be included when submitting the proposals:

Interested individuals must submit the following documents/information to demonstrate their qualifications:

  1. Cover page (maximum 4-pages) on how your qualifications and experience can lead towards the successful deliverable of this assignment within the required timeframe, and provide a brief methodology on how you will approach and conduct the assignment;
  2. Financial Proposal (Please follow the Schedule of Payment above);
  3. Personal CV including areas of expertise and past experience in similar projects and at least three (3) references in the format of UN Personal History Form (P11 form).


How to Apply:

  • Kindly download the Letter of Confirmation of interest and availability and  General Terms and Conditions;
  • Complete the Letter of interest attached financial proposal (as per the requirements mentioned above);
  • Read and agree to the General Terms & Conditions;
  • Click the ‘apply’ icon and complete what is required;
  • Scan all documents into 1 pdf folder and then upload;
  • For clarification question, please email to The clarification question deadline is three (3) days before the closing. When emailing for clarification questions, please put "MyIC/2019/028" as the subject matter.


Forms and General terms & conditions to be downloaded:

  • The UN Personal History Form (P11) is available at:
  • The Letter of Confirmation of Interest at:
  • The General Terms & Conditions for Individual contract is available at: 
  • The General Terms & Conditions for Reimbursement Loan Agreement is available at: 



Individuals will be evaluated based on the following methodology:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individuals whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight; [70%]

* Financial Criteria weight; [30%]

UNDP applies a fair and transparent selection process that will take into account the competencies/skills of the applicants as well as their financial proposals. Qualified women and members of social minorities are encouraged to apply.


Confidentiality and Intellectual Property:

  • All data provided in the project will be used only for the purpose of the research. The Consultant will treat in strictest confidence all of the reports, data and any material or any part of this project and shall not use any document, material and/or data provided for purposes other than the   identified scope of work above.
  • The Consultant is not be allowed to share with any external party or produce any publications relating to the work undertaken above.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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