Re-Advertisement: Support Service Facility Consultant for the Renewable Energy Project (for Filipino Nationals only)


Location : UNDP Country Office, PHILIPPINES
Application Deadline :23-Sep-19 (Midnight New York, USA)
Additional Category :Sustainable Development and Poverty Reduction
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
30-Sep-2019
Duration of Initial Contract :3 months
Expected Duration of Assignment :60 days spread over 3 months

Background

1. Project Title:

Support Service Facility for Renewable Energy (SSFRE) Projects 

2. Project Description

 a. Overview: The Development of Renewable Energy Applications for Market Mainstreaming and Sustainability (DREAMS) is a 5-year project (2017-2022) funded by the Global Environment Facility (GEF), with the UNDP as the Implementing Agency. The Department of Energy, through the Renewable Energy Management Bureau (REMB) serves as the Implementing Partner. The project seeks to achieve the following:

i. Goal: reduce GHG emissions from the power sector, the objective is to promote and facilitate the commercialization of the renewable energy (RE) markets through the removal of barriers to increase investments in RE based power generation project.”

ii. Outcome indicators: “Direct emissions reductions will be 205,181 tonnes of CO2eq hand. 20,000 sitio-based households will have access to RE sources.

iii. Components and Expected outcomes:

Components

Outcomes

a. RE Policy and Planning

enforcement of a supportive policy and regulatory environment = increase in RE investments

b. Institutional strengthening for RE mainstreaming

strengthened institutional capacity= increase in RE project approvals

c. Capitalized RE market development

increased number of operational RE projects = increase in confidence of RE developers on viability of RE

d. RE commercialization

capitalized RE markets = increase in RE based power capacity

2. Context of the Required Services

An Individual Contractor is required to prepare the “Implementation Guidelines and Operating Manual of and Initial Portfolio of Projects (IPP) for the Support Services Facility for RE (SSFRE) Projects

The SSFRE will lead towards an increase in RE based power capacity. The output relates to Component 4 and output 4.1 of the DREAMS Project Document:

Output 4.1: Financing mechanisms to enhance local RE investment. The delivery of this output will entail assistance on facilitating the availability of financing mechanisms for LGUs and RE developers to successfully raise financing and develop RE projects. The assistance will promote the availability of existing project preparation funds to LGUs and smaller RE proponents who do not have access to such funds.”  Annex A presents a background on the DREAMS Project.

3. Purpose and Relevance of the work vis a vis Project Context

The availability of a SSFRE will:

  • increase the utilization of the existing funds available with financial and development institutions, private investment houses, including government agencies for RE development

  • incentivize Project Developers, Investors and Electric Cooperatives for uptake by ensuring that the preparations of the RE projects will meet the conditions of existing RE funds.

  • promote a more responsive local financing and credit market for RE development and thereby increase the number of RE projects using proven and emerging RE technologies.

  • assist LGUs, Electric Cooperatives and other RE industry stakeholders to implement projects that are aligned with the policy mechanisms under the RA 9513 and the National Renewable Energy Program (NREP). The support may be directed to projects or activities that will lead to compliance to the Renewable Portfolio Standards (RPS), Green Energy Option Program (GEOP) and the other support mechanisms.

4. Stakeholders for the Project.

The Department of Energy (DOE) is the Implementing Partner of the UNDP and GEF for the DREAMS Project. DOE assumes over-all responsibility for the achievement of project results. The Project is co-financed with funding from the GEF and UNDP. UNDP acts as the Implementing Agency of GEF. All components of the Project including the Annual Work Plan is being managed and implemented by the Renewable Energy Management Bureau (REMB).

The UNDP handles the procurement and contracting of goods and services under this project. However, the payment for procured goods and services is made only upon approval of DOE-REMB.

A Project Support Group (PSG) composed of technical staff/specialist from the other Bureaus and divisions of DOE has been formed to provide technical advice in the implementation of the activities including monitoring and evaluation. A Project Steering Committee (PSC) has been established to serve as a policy and decision-making body for the project implementation.[1]

A Project Management Unit (PMU) coordinates the implementation of the project based on the approved Annual Work Plan (AWP) and Budget. The PMU is headed by a National Project Director (NPD) who is also the Director of the REMB. A Project Manager and support staff oversees the day to day operations of the DREAMS PMU. The PMU is located at the office of the DOE in Taguig, Metro Manila. 

[1] The members of the PSC are DOE, DILG, DENR, NEDA, TRANSCO, NGCP, NPC, PEMC, UNDP, and representative from the local governments of Iloilo and Palawan.


Duties and Responsibilities

A. scope of work

This activity will assist the DOE to produce the following:

  1. Implementation Guidelines, and Operations Manual of the Support Services Facility (SSFRE)

The Operation Manual must, at the minimum, describe the objectives, target clientele, selection criteria for clients, type of services that may be supported by the SSFRE, financing terms and conditions, process for review and approval of requests for SSFRE support.

These specifics must be reflected in a “SSFRE Proposal Template” to be used in submitting a proposal to the SSFRE.

In the design of the SSFRE, consideration should be given to DOE plans and priorities such as those contained in the National Renewable Energy Program 2011-2030[1]. The UNDP-GEF policies and guidelines on the appropriate and allowable financing options must be also considered in designing the SSFRE. The NREP and the UNDP Programs and Project Policies will be discussed during the preparation of the Inception Plan for this activity.

      2. SSFRE Initial Project Pipeline (IPP) for 2020. 

The initial list of projects or SSFRE Project Pipeline for 2020 (IPP-2020) will start with, but not limited to, the projects to be recommended by the REMB. The proposed IPP-2020 shall include the services to be provided to the Client of the SSF and the indicative budgetary support per Client. The technical and/or financial support to the approved projects will be provided starting 2020. The PSC will decide on what projects will be supported.

In the preparation of an Operating Manual and IPP-2020, the IC must conduct and submit the following:

i. Inventory, review and evaluation of existing funds dedicated to provide technical and financial, support for the development, preparation and implementation of renewable energy projects. This will include financial products administered by local financial institutions, government agencies, government owned and controlled corporations, and other investors in the energy power sector.

ii. Assessment of the development support services to strengthen or complement the competencies and capacities of Local Government Units (LGUs) at the provincial and municipal level, small RE proponents, like Qualified Third Party (QTP) developers, RE Investors interested to serve far-flung or off-grid areas and Electric Cooperatives to avail of investments/funds from other financing institutions.

The inventory and assessment will be the basis to identify the areas of support for SSFRE and the unique value proposition of this Facility vis a vis the other existing or available financial products.

The Individual Contractor must, at the minimum, employ the methodologies described below:

Deliverable/expected outputs

Methodology/Activity

For Item C.1: Production of  Implementation Guidelines and Operation Manual for RESSF (hereinafter referred to as Ops Manual)

Key Informant (KI) interview with relevant Senior Officials and review of financial and accomplishment reports/secondary data of development and financial institutions

KI with members of the Project Steering Committee (PSC) to gather insights on the design of the SSFRE.

Focused Group Discussion (FGD)/workshop with REMB and members of the DREAMS PSG and other organizations to be identified at the Inception Planning

For Item C.2:

IPP-2020. 

FGD with REMB. At least 3 FGD is envisioned to be conducted during the period namely a) presentation of findings on items 2.i and 2.ii, and the Draft Ops Manual b) facilitation of the selection/screening of projects c) Execution planning to implement the SSFRE after the approval of the PSC.   The FGD will be held in Manila.

Final Report (after the PSC Meeting)

Documentation of the discussions at the PSC as regards the SSFRE.

The final report will be one (1) hard copy of the Implementation Guidelines and Operation Manual and the Profile IPP-2020. A soft copy (in PDF and word version) shall be provided via email.

B. Duration, Expected Outputs and Deliverables

The Individual Contract duration will be from October-December 2019. The final output must be submitted not more than 5 working days after at the PSC meeting. 

 

Deliverables/ Outputs

 

Estimated Duration to Complete deliverables

(working days)

 

Target Due Dates

(yr 2019)

 

Review & Approvals Required

Signed contract/Briefing on UNDP and DOE Guidelines

0

NLT 30th September

 

Approved Inception plan a) detailed methodology, b) institutions and informants to be interviewed, c) data sources and d)  indicative  report outline.

5

not more than 5 days after signing

National Project Director

Draft Implementation Guidelines, and Operating Manuals of the Support Services Facility (SSFRE) including the results of the studies under items C- 2.1i and 2.ii

30

NLT 15th November

Proposed SSFRE Project Pipeline for 2020 (IPP-2020) to be presented to the PSC

15

NLT 30th November

Approved SSFRE Operations Manual and IPP-2020

10

NLT 5 working days after PSC Meeting

Administrative closure for payment, etc

0

NLT30th December

Estimated total effort level

60

 

C. Institutional arrangement

Any changes in the schedule of deliverables shall be communicated to and approved by the NPD not less than 15 days prior to the date the output is due.  The Individual Contractor and the PMU will agree on the response time/turn around needed to respond for each expected output.

Under the general direction of the NPD, the work of the Individual Contractor will be coordinated by the DREAMS Project Manager. The PMU will facilitate linkage with members of the Project Steering Committee and the Renewable Energy Management Bureau.

If needed, and subject to agreement, the Induvial Contractor may be introduced to key informants within and outside of DOE provided that the introduction will not affect the objectivity of the study.

No additional staff, equipment or work space will be provided to the Individual Contractor. Subject to availability, a meeting room may be provided at DOE during FGDs or meetings with DOE and members of the PSC. The coordination with REMB on the schedule and the expenses/cost to be incurred in conduct of the FGD with REMB will be handled by the DREAMS PMU.

D. Duration of the Work

The contract duration will be from October to December 2019. The key activities are presented below.

Activity

Indicative date

Contract signing

NLT 30th September 2019

Inception planning with REMB

not more than 5 working days after signing

Data Gathering/Consultations and Presentation of 1st Draft SSFRE Guidelines.

NLT15th November

Focused Group Discussion (FGD) and Submission of IPP-2020 to be recommended to the PSC and Presentation of 2nd Draft of SSFRE Operations Manual

NLT 30th November

Presentation at PSC Meeting

to be scheduled

Final SSFRE Operations Manual & Project Pipeline 2020 (IPP-2020)

NLT 5 working days after the PSC meeting

Project closure, processing of final payment and debriefing

NLT 30th December

E. Duty Station

The Individual Contractor must be based in Manila. S/he will not be required to report at the DOE except during meetings, consultations or workshops.

F. Price and Schedule of Payments

Contract Price: This Contract is based on a fixed “output-based” contracting system. The contract price shall not change. Extensions, subject to approval of the NPD, shall not result to an increase in contract cost (no cost extension).

Deliverables/ Outputs

 

Payment Tranche

Approved Inception Plan

10%

Submission of the results of the evaluation outlined in Section C, Items 1 and 2 and Presentation of the initial findings via an FGD with identified DOE units and stakeholders.

0

Approved First Draft of Ops Manual containing the results of the evaluation of existing RE funds that was presented at the FGD with DOE

20%

Approved Second Draft of the Ops Manual containing the Project Portfolio to be presented to be present to the PSC

20%

Attendance at the PSC meeting to participate in the discussion related to the Ops Manual and SSFRE Portfolio. Integrate the discussions and recommendations of the PSC of the approved 1st and 2nd draft

0

Approved Final report which must sufficiently capture the final comments/recommendations made during the presentation at the PSC meeting

50%

Total

100

[1] The NREP 2011-2030 is being updated. The NREP 2018-2040 will be released before the end of the year


Competencies

Corporate competencies

  • Demonstrates integrity by modeling the UN's values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.

Functional and technical competencies

  • Ability to work in a diverse and multi-cultural environment;
  • Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
  • Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
  • Demonstrates openness to change and ability to manage complexities;
  • Computer literate.


Required Skills and Experience

Qualifications of the Successful Individual Contractor

Educational Qualifications

  • MA/MS degree in any of the following: Engineering, Economics, Development/Business Management, Finance.

Experience in Energy Development

  • Minimum 5 years of continous expereince that shows evidence of technical expertise in power/energy planning, program management policy formulation, investment/project proposal preparation related to Enegry Development

Special Skills

  • Minimum 3 years of continous expereince in the preparation of program/project proposals with the private sector, public sector or international development organizations.

Language requirements

  • Excellent writing proficiency in English (see samples of work)

Evaluation Method and Criteria

Offers will be evaluated based on combined scoring method – where the Technical Proposal will be evaluated based on qualifications in the CV. The Technical evaluation is weighted a max. of 70%.

The Financial Proposal that will be evaluated through submission of the Offeror's Letter to UNDP Confirming Insterest and Availability for the IC including Financial Proposal Template and combined with the price offer will be weighted a max of 30%;

For the evaluation of the Technical Proposal, the selection of the successful consultant must be based in the following qualifications (with the appropriate obtainable points):

Qualification

Points Obtainable (100 points)

Education

  • MA/MS degree in any of the following fields: Engineering, Economics, Development/Business Management, Finance – 7 points (minimum)

    [Additional points for taking other related certification/course/trainings/masters and/or PhD].

10

Experience in Energy Development

Minimum 5 years of continuous experience that shows evidence of technical expertise in power/energy planning, program management policy formulation, investment/project proposal preparation related to Energy development – 35 points (minimum)

[Additional points for additional years of experience]

50

Special skills

Minimum 3 years of continuous experience in the preparation of program/project proposals with the private sector, public sector or international development organizations – 21 points (minimum)

[Additional points for additional years of experience]

30

Language:

Excellent writing proficiency in English

(see samples of work)

10

TOTAL

100

 

To avoid any possible Conflict of Interest and ensure the confidentiality of information that may be gathered, presented or made available to the Individual Contractor.the Offeror should NOT be involved directly as an owner, stockholder, staff or is an active consultant of a Company/Business that is engaged in POwer Generation, Transmission, Distribution, Installation or Development, Sales and Promotion of RE Technologies other from of business activities that is related to the focus of the study. UNDP will conduct a reference check to the recommended applicants. Misrepresentation will result to immediate termination of the agreement. UNDP may issue a Non-Disclosure agreement to be signed by the selected Individual Contractor 

Recommended Presentation of Offer

The following documents may be requested:

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;

  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate

  3. Contact details (email and telephone number) of the Candidate and at least three (3) professional references;

  4. Submission of minimum of threee (3) recent works, i.e. not more than 5 years old, manuals developed, proposals submitted for funding, published works/papers written. The information must be presented as follows:

  5. name of projects/paper/publiication

    name of client

    year completed

    for project work, indicate position in e.g. Team leader, Assistant, Consultant

  6. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. 

You may download the editable version of the Offeror's Letter to UNDP Confirming Insterest and Availability for the IC by clicking on this link: 

http://gofile.me/292aN/5eiV7qhBq

 

In view of the volume of applications UNDP receives, only shortlisted offerors will be notified. Previous applicants may need not apply for this position.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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