UN Women: Programme Management Specialist – Women’s Peace and Humanitarian Fund



Advertised on behalf of :

Location : Kampala, UGANDA
Application Deadline :25-Feb-20 (Midnight New York, USA)
Type of Contract :FTA International
Post Level :P-3
Languages Required :
English  
Duration of Initial Contract :1 year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Women’s Peace and Humanitarian Fund (WPHF) is a partnership between the United Nations, Member States, and the civil society, which supports women led and women’s rights organizations working to build peace and provide humanitarian response throughout the world. Since the end of 2016, the WPHF has been supporting 56 civil society organizations and is present in several countries in Africa, Latin America, Arab States and the Pacific region.

UN Women hosts the Secretariat of the Women’s Peace and Humanitarian Fund. The WPHF Secretariat provides support to the Funding Board, mobilizes resources from Governments, companies, foundations and individuals, provides day to day support to Country Offices implementing WPHF programmes, ensures timely and quality monitoring and reporting. The Secretariat’s mandate is also to strengthen stakeholders’ knowledge of and engagement with women, peace and security issues through proper internal and external communications, advocacy and outreach. Finally, the Secretariat provides knowledge management services for the WPHF, and has been mandated to establish a Community of Practice (CoP) for WPHF partners and grantees. In the WPHF supported countries, UN Women provides Secretariat services to the National Steering Committee and serves as the management entity for civil society organizations, and ensures proper monitoring, reporting and evaluation, as well as capacity building for civil society organizations on the ground.

In Africa, the WPHF has invested funding in Burundi, the Democratic Republic of the Congo and Mali. In partnership with the Spotlight Initiative, it is also opening in 2019 country allocations in Liberia, Malawi, Nigeria and Uganda, bringing to 7 the number of countries where the WPHF operates in Africa.

Under the direct supervision of the UN Women Country representative - Uganda and the supervision of the Head Secretariat – Women’s Peace and Humanitarian Fund, the Programme Management Specialist is responsible for overseeing the management, development, implementation, monitoring and reporting of Women’s Peace and Humanitarian Fund in Africa. This includes providing  technical support to the implementation of the WPHF programme in the 7 countries (and any other additional country in the Africa region in the future), overseeing the monitoring of progress against mutually agreed results frameworks and performance indicators, providing capacity building for civil society organizations, monitoring WPHF programme financial situation to ensure adherence to delivery rates and utilization of resources to meet agreed upon targets and results, reviewing and developing partnerships and resource mobilization strategies; and leading knowledge management efforts.


Duties and Responsibilities

Manage the programmatic development for the Women’s Peace and Humanitarian Fund in Uganda and other WPHF countries in Africa:

  • Provide overall programme advisory support to the WPHF programme in Africa, including the launch of the Fund, the setup of its National Steering Committees and the launch and management of the calls for proposals;
  • Provide strategic and specialized technical advice on the development of systems, processes and mechanisms to support programme planning, implementation, monitoring and progress reporting;
  • Review and evaluate proposals and oversee the preparation of donor proposals and reports;
  • Finalize and draft policy documents, briefs and other strategic papers/ materials for the use in the development and presentation of policy and programmatic positions for the WPHF globally.

Manage the monitoring and reporting for the Women’s Peace and Humanitarian Fund in Africa:

  • Recommend and establish programme monitoring standards, criteria, and other indicators for measuring and assessing progress/results;
  • Manage the monitoring of progress by civil society partners against mutually agreed results frameworks and performance indicators;
  • Gather information and prepare reports on progress of WPHF programme implementation for WPHF Secretariat and donors; prepare technical reports;
  • Provide technical support in the preparation of audits and follow up on the implementation of audit recommendations.

Provide technical support to the implementation of the Women’s Peace and Humanitarian Fund in Africa:

  • Ensure the organization of annual meetings of the WPHF national steering committees in countries;
  • Analyze and ensure alignment of project budgets with logical framework matrices and work plans;
  • Ensure programme quality control with partner civil society organizations and identification of potential challenges;
  • Ensure all WPHF supported countries in Africa have aligned WPHF programme plans with operations plan.

Build partnerships and support in developing resource mobilization strategies:

  • Develop and implement partnerships with civil society partners and key stakeholders such as Governments, UN entities, women’s movements and donor community, as well as Spotlight stakeholders in country;
  • Ensure effective information flow, communication and coordination between offices, programmes and projects;
  • Support knowledge sharing between different partner civil society organizations and movement building;
  • Finalize relevant documentation on donors and develop potential opportunities for resource mobilization;
  • Analyze and research information on donors, prepare substantive briefs on possible areas of cooperation, identification of opportunities for cost sharing;
  • Determine programmatic areas of cooperation, based on strategic goals of the women’s Peace and Humanitarian Fund, country needs and donors’ priorities and develop the relevant partnerships.

Manage knowledge building and sharing efforts:

  • Manage the process of identifying and synthesizing of best practices and lessons learned that are directly linked to the implementation of the programme and contribute to their global dissemination;
  • Develop, coordinate and provide training and capacity building plan for WPHF partners in countries, in coordination with the WPHF Secretariat knowledge management analyst.

Perform other job related duties as requested by supervisor from time to time.

Key Performance Indicators: 

  • WPHF programmes are implemented in line with its Operations Manual and Investment Plan;
  • Programmes are implemented in a timely manner, in line with budgets;
  • Regular monitoring of programmes, addressing issues in a timely manner;
  • Timely and quality reporting;
  • Regular dissemination and sharing of information; best practices/ lessons learned on programme management.


Competencies

Core Values:

  • Integrity;
  • Professionalism;
  • Respect for Diversity.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional Competencies:

  • Strong programme formulation, implementation, monitoring and evaluation skills;
  • Ability to develop detailed operational plans, budgets, and deliver on them;
  • Ability to synthesize program performance data and produce analytical reports to inform management and strategic decision-making;
  • Strong analytical skills;
  • Strong knowledge of Results Based Management;
  • Good knowledge of UN programme management systems.


Required Skills and Experience

Education: 

  • Master’s degree or equivalent in Social Sciences, Political Science, Development, Public Administration, Gender is required
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree;
  • A project/programme management certification would be an added advantage.

Experience: 

  • At least 5 years of progressively responsible experience in programme management, including programme design, programme coordination, monitoring and evaluation, donor reporting and capacity building;
  • Experience in working in a gender/women, peace and security or humanitarian related area is an asset;
  • Experience in setting priorities, budgets, work plans, participating in programme development and programme writing.

Languages: 

  • Fluency in English is required;
  • Working knowledge of French is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.


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