Background

The Government of Islamic Republic of Afghanistan (GIROA) and international community have been working together for well over a decade to build a national police force that can ensure safety and enforce law and order in Afghanistan for all citizens, men, and women, young and old, in rural and urban settings. The task is now for the Ministry of Interior Affairs (MoIA) and to transform the Afghan National Police (ANP) from a counter-insurgency force into one that focuses on enforcing the rule of law and dealing with crimes and basic security needs of people in Afghanistan. Currently, levels of training remain low – the illiteracy rate among police is high and new recruits join the force after only a few weeks of basic training. Once on the job, there are few opportunities for professional development or training.

UNDP has operated LOTFA since 2002. LOTFA was originally created to support the establishment, payment, equipment and training of the police force in Afghanistan. The central goal was is to support the Government of Islamic Republic of Afghanistan (GIROA) in achieving a paid, professional Afghan National Police (ANP) and staff of the General Directorate for Prison and Detention Centres (GDPDC) that deliver essential services to the Afghan people for improved public trust, safety and security and to support improved rule of law enforcement.

Based on consultations conducted between UNDP, the GIROA and donors it was determined that the scope of LOTFA should be expanded to include the entire justice chain (police, courts and prisons) and cover all institutions across the entire Rule of Law sector, with an increased focus on anti-corruption. Simultaneously, the LOTFA structure was revised to bring it more in line with international standards and best practices on Trust Fund management and administration. The new LOTFA Terms of Reference (TOR) and Strategic Framework approved in November 2018 has turned LOTFA into a multi-partner trust fund (MPTF) funded by twenty-three donors and established four thematic areas 1) Security, 2) Justice, 3) Anti-Corruption and 4) Ministry of Interior Affairs (MoIA)’s Payroll to support the government reform plans and evidence-based policy and programmatic interventions.

Catalytic Support to MoIA (CSM) is part of UNDP’s overall strategy to support the MoIA and ANP at different levels: (1) Ministry; (2) Provincial police headquarters; and (3) District Police Stations, as well as across different thematic issues identified by the MoIA: (1) Public Order and Security; (2) Law Enforcement and Counter Crimes; (3) Public Services; (4) Institutional Reform; (5) Counter Narcotics; (6) Counter Corruption; and (7) Gender and Human Rights. The three key interventions supported through CSM project are (1) Police Emergency Response Services (PERS) – which aims to re-establish a police emergency call center and improve police responses; (2) Policewomen’s Training – which aims to increase the number and quality of policewomen within the ANP; and (3) the construction of the Deputy Minister for Support Building – which provides much needed infrastructure to support the responsibilities of the MoIA’s Office of the Deputy Minister for Support. These key interventions will provide key support to important reform areas within the MoIA and ANP and provide them with a strong foundation upon which to undertake further reforms within the ANP and the way that policework is undertaken within Afghanistan.

CSM is looking to engage a trainer/facilitator to conduct 5 on the job trainings during one-month period. The trainings will be provided for the female police on the areas of their work.

MoIA four-year Strategic Plan (MISP) (2018-2021), states that by 2021 (the solar year 1400) the Ministry of Interior Affairs and the ANP will be a more civil, professional, impartial, non-partisan, capable, effective, and widely trusted entity with a core responsibility to enforce the rule of law without ethnic, language, gender or faith discrimination, reliant on Afghanistan internal resources that will facilitate conditions for the social and economic development of the country”. Based on the MoU signed between the government of Turkey and government of Afghanistan, eight terms of trainings for the female police completed in Sivas, Turkey from 2014 to 2020. The graduates of the Sivas Police Academy were deployed in different departments within the MoIA. The recent training in Sivas was completed for 248 female cadets in March 2020.

Based on the proposal to Japan for trainings in year 2020, to maintain close coordination with relevant departments, the MoIA will set up an “on-the-job mentoring” support effort with the engagement of the provincial education department. The Human Rights, Women’s and Children’s Affairs General Directorate will closely follow up on the “on-the-job mentoring” support. A short deployment survey will be carried out before organizing the follow-up training,?and at least 100 former graduates will be given the on-the-job training that they need to perform the job. In order to do so, two-week short courses will be organized in Afghanistan (UNDP/CSM Component Proposal, p.14, para.2).

Therefore, according to the Activity Result 2.3 of AWP of CSM for year 2020 (conducting on the job trainings, post-training initiatives for female police officers), UNDP/CSM plans to conduct a series of on the job trainings for groups of Sivas graduates. For this purpose, it is required to hire two qualified trainers who will be responsible for conducting the survey to find out the actual training needs of the Sivas graduates and delivering trainings based on the result of survey.

Duties and Responsibilities

SCOPE OF WORK AND DELIVERABLES
Objectives of the assignment:

The main objective of the program will be to strengthen the ability of female police to play more significant role within the police institution. Based on the training assessment needs (TNA), five trainings should be designed and delivered, with the aim of strengthening the capacity of beneficiaries to manage their organizations and increase the effectiveness of their development activities. After the trainings, the participants will be invited to share their expertise and knowledge with their co-workers. In addition, training sessions will be an opportunity for participants to interact with each other, an opportunity for networking, and building coalitions.

Under the supervision and in close co-operation with the UNDP and MoIA, the trainers will implement the following tasks:

• Conduct assessment of several units/departments of the MoIA and identify the areas where the female police need training in relation to their current work;
• Provide a list of the training needs;
• Provide a detailed training plan based on the assessment document including the training?methodology and submit to UNDP/CSM and MoIA/DM Education & Personnel for their approval;
• Conduct pre-test and post-test of the trainings;
• Conduct 5 trainings for two months period on the identified areas for around 125 female police;
• Provide a detailed report of the trainings.

Expected Outputs and Deliverables: The consultant/trainer will submit deliverables and any other documentation as required by the UNDP/CSM Project Manager.

Payment Modality:

Payments under the contract shall be delivery based the receipt of the specific milestone deliverables indicated above and including a timesheet according to UNDP procurement formats for individual contractors. The deliverables will be reviewed by the CSM Project Manager and the payments will be processed upon the full completion and acceptance of contractual obligations, as accepted by the CSM Project Manager.?

WORKING ARRANGEMENTS
Institutional Arrangements:

The consultant/trainer will work under the CSM Project Manager or his designate and in close coordination with the Training & Education Officer of CSM project.

UNDP will provide office space and internet facility and logistical assistance to the consultant. The consultant, however, is expected to bring his/her own laptop and mobile phone and meet local communications costs). Costs to arrange meetings, workshops, travel costs to and DSA during field visits (if any), etc. shall be covered by UNDP.

Duration of the Work

The performance under the contract shall take place over total contract duration of two months, not exceeding 44 working days.

Duty Station

The duty station for the consultant is Kabul, Afghanistan at the UNDP/CSM Office located in the Ministry of Interior. Field visits may be required, especially in support of the training need assessment. The field missions will be conducted upon obtaining prior approval from the CSM Project Manager. The Contractor(s) will be required to report regularly and be present at UNDP/CSM office during the working hours, security conditions permitting. The contractor(s) will follow the working hours and weekends as applicable to UNDP staff. Contractor’s movement for meetings and consultations shall be coordinated by UNDP office. The contractor is at all times required to observe UNDP security rules and regulations.

Competencies

Core competencies:

• Promotes ethics and integrity and creates organizational precedents;
• Builds support and political acumen;
• Builds staff competence and creates an environment of creativity and innovation;
• Builds and promotes effective teams;
• Creates and promotes environment for open communications;
• Leverages conflict in the interest of UNDP and sets standards;
• Shares knowledge across the organization and builds a culture of knowledge sharing and learning.

Required Skills and Experience

Academic Qualifications:

• University degree in Law, Social Sciences or Education

Experience:

• At least 7 years of experience in institutional capacity assessments and capacity buildings trainings programmes preferably of public/government officials, Civil Servants, Afghan National Police or National Army;
• Extensive knowledge about police criminal law and other police related information; 
• Extensive knowledge about andragogy and adult training;
• Extensive experience on building capacities;
• Demonstrated high level of professionalism and an ability to work independently and in high pressure situations under tight deadlines;
• Excellent inter-personal communication skills including experience of facilitation of trainings/workshops and presentation;
• Proven and demonstrated broad knowledge of and ability to utilize principles, methods, techniques and systems of project management.

Language:

• Excellent written and oral skills in Dari, Pashto and English languages.

PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

The contractor shall submit a price proposal as below:

• The contractor shall propose total fee which should be inclusive of his/her professional fee, local communication cost and insurance (inclusive of medical health and medical evacuation). The number of working days for which the payment shall be payable under the contract is maximum 44 working days. Payments shall be done upon verification of completion of specific deliverables, upon approval by the Project Manager of the CSM Project.

Shortlisted candidates (ONLY) will be requested to submit a Financial Proposal. The consultant shall then submit a price proposal when requested by UNDP, in accordance with the below:

• Daily Fee – The contractor shall propose a daily fee, which should be inclusive of her/his professional fee, local communication cost and insurance (inclusive of medical health insurance and evacuation). The number of working days for which the daily fee shall be payable under the contract is 44 working days.
• The total professional fee shall be converted into a lump-sum contract and payments under the contract shall be made on submission and acceptance of deliverables under the contract in accordance with the schedule of payment linked with deliverables and at the end of assignment. Payments will be made at the end of the assignment.

UNDP reserves the right to withhold all or a portion of payment if performance is unsatisfactory, if work/outputs are incomplete, not delivered or there is a failure to meet agreed-to deadlines.

EVALUATION METHOD AND CRITERIA
Individual consultant will be evaluated based on the following methodology:

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable,
• Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation, and
• Having the lowest price compared to other competitors.

* Technical Criteria weight 70%
* Financial Criteria weight 30%

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

Technical Evaluation (70%):

1. Criteria 1: Required education level: University degree (Law, Social Sciences or Education) (15 marks)
2. Criteria 2: Proven experience in institutional capacity assessments and capacity buildings trainings programmes preferably of public/government officials, Civil Servants, Afghan National Police or National Army (15 marks)
3. Criteria 3: Good experience in research and assessment (15 marks)
4. Criteria 4: Experience working with the UN and with multi-stakeholders: governments, NGOs, the UN/ multilateral/bilateral institutions and donor entities (15 marks)
5. Criteria 5: The candidates will be interviewed to determine the qualified candidate based on the set qualifications and experience (10 marks)

Financial Evaluation (30%):

The following formula will be used to evaluate financial proposal:

p = y (µ/z), where
p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated

Documents to be included when submitting the proposals:

Interested national Consultant must submit the following documents/information to demonstrate their qualifications in one single PDF document:

• Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.

All materials developed will remain the copyright of UNDP Afghanistan. UNDP Afghanistan will be free to adapt and modify them in the future.

Annexes(click on the hyperlink to access the documents):

• Annex1 IC Contract Template (for information);
• Annex 2 Financial Proposal Template using the template provided by UNDP (to be completed at later stage upon request by UNDP);
• Annex 3 IC General Terms and Conditions (for information);
• Annex 4  RLA Template (if consultant wishes to be recruited through an employer) - (for information).

Note: Incomplete application will result in automatic disqualification of candidate.